Finance Admin Executive

Rate of pay$2500 - 3500 per month

The Finance & Admin Executive supports the company in the main areas of Finance and Admin in addition to a few administrative HR tasks, with the aim to deliver complete and accurate

records, and provide a delightful service, guided by our company values.


·        Provide support to ensure that the Finance, Admin & HR functions are running smoothly and properly taken care of with accuracy and completeness

·        Perform tasks to best ability, complying with company’s mission statements at all times

·        Be part of the service excellence team and provide best-in-class customer service through emails and other communication channels


Together with manager, develop & implement in a sustainable manner:

  • Develop, improve and optimize back-end processes to improve productivity, efficiency, and accuracy
  • Strategies for documenting, communicating and reviewing information, data, inventory, and policies
  • Strategies for scouting/hiring and a comprehensive onboarding and offboarding process and programme

Together with manager, monitor, review & improve:

  • the above strategies, plans, & programmes through proper and regular documentation


  • Implement & monitor the above strategies, plans, & programmes


  • Recording & reconciling of daily back-of house POS and e-commerce receipts to bank receipts
  • Preparing sales quotations, sales invoices, debit & credit notes; monitoring of sales collections
  • Compiling and reconciling Accounts Receivables for completeness and collections
  • Scanning of Finance documents eg. supplier’s invoices for uploading to accounting system and or for payment
  • Recording & reconciling of Accounts Payables for completeness and payments
  • Setting up payments of supplier’s invoices when due
  • Reconciling bank payment & receipt transactions in bank statements
  • Applying & monitoring of grants (eg. equipment purchase, job redesign, staff employment, operational processes etc) ensuring compliance of grant requirements & adhering to deadlines for grants
  • Reconciling & maintaining fixed assets register to account for completeness
  • Documenting and updating of company’s back-end processes and other SOP relating to Finance, Admin & HR


  • Maintaining filing system (digital & hardcopy) for company’s documents
  • Overseeing IT-related replacements such as printer, scanners, laminating machines etc.
  • Checking sufficiency of stock for office stationery, water refreshment etc
  • Overseeing the cleanliness of office and be the point of contact with cleaning service provider
  • Assist in receiving delivery of goods


  • Updating & maintaining staff details (digital), upholding highest form of confidentiality
  • Applying & monitoring training grants for staff sent for basic hygiene course and other courses
  • Providing support for the hiring of staff (eg. job advertising, arranging interviews, sending out offer letters etc.)
  • Assisting the onboarding of new staff (eg. onboarding the staff with company’s HR policies, co-ordinate with relevant department heads for commencement of staff etc)
  • Ensuring the offboarding of staff (eg. ensuring offboarding checklist is completed with all the required offboarding procedures)
  • Maintaining the HR
  • records for the hiring, onboarding & offboarding procedures (for executive / supervisor staff)

  • Any any other duties or tasks as reasonably assigned by the company.

We are looking for someone with

  • strong work ethic, integrity & professionalism
  • self-driven, good initiative & resourcefulness
  • good analytical skills and with an eye for details
  • savvy in adopting digital IT applications

Requirements & Qualifications

  • Diploma or minimum 3 years work experience in Finance / Admin / HR
  • Proficient with Microsoft Office and Google Suites

Birds of Paradise - Birds of Paradise Gelato Boutique

63 East Coast Road, Singapore, Singapore, 428776