Position Summary: As a Receptionist, you will be the first point of contact for our company. Our Receptionist’s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls.
Detailed Duties/Responsibilities:
• Respond to public inquires with a high level of professionalism
• Direct calls to appropriate employees; maintain phone lists and filing systems
• Receive and allocate incoming mail; coordinate outgoing mail and mail-outs
• Inter-branch communication and coordination of logistical arrangements
• Photocopy and distribute documents
• Provide administrative support to the Paladin management team and the Office Administrator as required
• Maintain the cleanliness and organization of the main office area
• Organize meeting logistics to ensure all necessary materials and equipment have been prearranged
• Other duties and projects as assigned
Required Skills/Abilities:
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to prioritize tasks and to delegate them when appropriate.
• Proficient with Microsoft Office Suite or related software.
Education and Experience:
• High school diploma or equivalent.
• Zero to two years related experience required.
Physical Requirements:
• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.