JOB SUMMARY

The Payroll Coordinator is responsible for coordinating all employee information and incorporating the information into payroll and benefits.

DUTIES & RESPONSIBILITIES

1.  Prompt data entry for all employee information into system and back-up to employee responsible for logging of visits pertaining to payroll.

2.  Prompt data entry for all employee information into software for payroll and deduction purposes.

3.  Assists payroll company or is responsible for any changes on codes, names and taxes.

4.  Coordinates all manual changes with accounting firm, payroll company and other parties as directed by administration.

5.  Promptly distributes copies of information as needed and initiates manual check request with proper form to Director of Business Operations or administration for payroll check corrections and reports payroll errors after every payroll.

6.  Coordinates reports and additional information to accounting firm and management personnel in a timely manner.

7.  Maintains proper records, files and receipts for all offices in regards to payroll process and deductions.

8.  Correlates information needed for distribution of W2’s at the end of the year.

9.  Maintains personnel files according to policy.

10. Assists with orientation of new employees and distributes Employee Manual.

11.  Ensures that COBRA letters are sent in a timely manner according to federal requirements and files are current and complete.

12.  Makes adjustments on personnel status as indicated and forwards insurance bills for payment.

13.  Corresponds with insurance companies regarding employee issues.

14.  Maintains accurate 401K files; records and corresponds with 401K Administrator and Trustee.

15.  Maintains current contracts on contracted personnel for payroll purposes.

16.  Performs other necessary functions as assigned by the administration, Director of Operations and governing body.

The above statements are only meant to be a representative summary of the major duties and responsibilities performed by the employee of this job.  The employee may be requested to perform job-related tasks other than those stated in this description.

JOB REQUIREMENTS (Education, Experience, Knowledge, Skills & Abilities)

1.   Is a high school graduate or equivalent, two years college preferred.

2.   At least two years of experience in health care data entry, preferably in hospice care systems.

3.   At least one year of previous health care related billing experience, preferably in hospice care billing.

4.   Able to use IBM-compatible systems and equipment.

5.   Organization

6.   Attention to detail

Location: San Antonio, Austin or Houston