Purpose:
The accounts payable clerk is responsible for all processes and workflow that lead to the timely payment of vendors. The workflow will include accurate and timely processing of payments for 3 entities (all related), audit assistance, gathering and maintaining adequate and accurate documentation, vendor communication, and payment management of all vendor accounts
Duties and Responsibilities
- Reviews all invoices and gather appropriate documentation and approval prior to payment
- Reconciles vendor statements and researches discrepancies
- Answers all vendor inquiries
- Maintains all AP reports, spreadsheets, and accounts payable files
- Maintains accurate coding to the general ledger for all cost components to vendor invoices
- Manages purchase order processing, receiving, and posting in the accounting system
- Assists Controller and other accounting staff as necessary
- Understands and complies with all company policies and procedures and asks for guidance where direct guidance is not expressly given
- Manages and processes all 1099 transactions
- Manages sales and use tax payable by the company
- Tracks and manages company vehicles and insurance-related issues
- Prepares analysis of accounts, as required
- Performs filing and copying
- Performs other duties as assigned
- Gather data and verify grower information for accuracy
- Input data in database and reconcile grower pack out information
- Research information needed for completing documents
- Strong communication skills, both verbally and in writing
- Basic spreadsheet applications (MS Excel and Google Sheets)
- Highly organized, attentive, has a sense of urgency, flexible and able to deal with frequent interruptions and changing priorities
- Discreet handling of all business matters
- Flexible work availability including weekends
- Perform other duties as assigned
Skills and Qualifications
- High School diploma or GED
- 2-3 years of Accounts Payable experience
- Availability to work variable shifts, weekends, holidays, and overtime as needed
- Willing and able to maintain strict adherence to safety rules and regulations with or without reasonable accommodation
- Must demonstrate excellent communication skills
Physical Demands of the Position
- Regularly required to stand and walk
- Occasionally required to stoop, kneel, crawl and spend time making repetitive motions
- Moderate handling that demands crouching, stooping, reaching, and lifting (up to 50 lbs)
- Occasionally lift and/or move up to 50 lbs.
- Senses: speaking, hearing, sight (near, far, color), and smell
Environmental Factors
- Work is performed in a building that is well ventilated with moderate noise and good light
Rivermaid Trading Company is an Equal Opportunity Employer – Minorities, Females and Veterans are encouraged to apply.
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Work schedule
- 8 hour shift
- 10 hour shift
- Weekend availability
- Monday to Friday
- Holidays
- Day shift
- Overtime
Benefits
- Paid time off