Billing and Payroll Assistant
Home Helpers Home Care
Are you detail-oriented, organized, and passionate about making a difference behind the scenes?
Home Helpers Home Care is seeking a Billing and Payroll Specialist to join our dedicated team! This is a fantastic opportunity to play a key role in supporting our caregivers and clients while working in a collaborative, mission-driven environment.
What We Offer:
- Reliable hours
- Health and dental insurance
- Retirement savings options
- Paid training and career advancement opportunities
- Supportive, team-oriented office culture
- Recognition for your contributions and hard work
About the Role:
As our Billing and Payroll Specialist, you’ll help ensure the smooth operation of our financial and administrative systems. Your work will directly support our caregivers and help maintain high-quality care for our clients. This role is ideal for someone who enjoys working independently, thrives on accuracy, and wants to make a meaningful impact.
Sunday - Tuesday holds the heaviest part of the workload to ensure timely submission.
Key Responsibilities:
- Process and review client billing for accuracy, including verification of authorizations, rates, service dates, and payer requirements (e.g., Medicaid, VA, private pay, and other funding sources).
- Assist with payroll processing by reviewing caregiver time records, resolving discrepancies, and ensuring hours are accurately entered and approved in accordance with company policy and applicable wage laws.
- Monitor and reconcile billing and payroll data across internal systems to ensure consistency and accuracy.
- Identify, document, and report billing or payroll errors, overpayments, underpayments, or discrepancies to management for resolution.
- Assist with invoice preparation, payment posting, and account reconciliation as assigned.
- Maintain accurate and complete financial documentation in compliance with company policies and audit requirements.
- Communicate professionally with internal staff regarding billing or payroll questions, corrections, and follow-up items.
- Adhere to all confidentiality requirements related to client, employee, and financial information.
- Complete required training and stay current on billing, payroll, and compliance procedures.
- Perform other related duties as reasonably assigned to support billing, payroll, and financial operations.
What You Bring:
- Excellent attention to detail and commitment to accuracy
- Strong time management and organizational skills
- Prior experience with payroll and/or billing systems (preferred)
- Ability to work independently and stay focused in a fast-paced setting
- Professional communication skills and a positive, proactive attitude
- Proficiency in Microsoft Office and accounting or scheduling software
- Experience in home care or healthcare is a plus, but not required
Qualifications:
- Must be 18 years or older
- High school diploma or equivalent (Associate’s degree or higher preferred)
- Must pass a 40-year background check and drug screening (APS and CPS checks included)
- Reliable transportation and ability to work scheduled overnight hours
- Comfortable working independently in an office environment
If you’re a dependable, detail-driven professional ready to make a behind-the-scenes impact, we’d love to hear from you. Apply today and grow your career with Home Helpers Home Care—where your work matters and your dedication is valued.
Work schedule
- Other
- 8 hour shift
- 10 hour shift
- 12 hour shift
- Weekend availability
- Monday to Friday
- On call
- Day shift
Benefits
- Health insurance
- Dental insurance
- Vision insurance
- 401(k)
- 401(k) matching
- Paid training
- Other
- Flexible schedule
- Referral program