Summary
The Accounts Payable Coordinator is responsible and accountable for preparing and processing invoices for payment and recording financial information.
Essential Duties and Responsibilities
The essential duties and responsibilities may include the following. Other duties may be assigned.
Accounts Payable (AP):
- Verify, prepare and process corporate invoices, purchase orders, service orders and online orders for payment.
- Communicate with vendors and stores to resolve issues and discrepancies.
- Post journal entries to correct general ledger (GL) accounts and balance statements.
- Balance Ace statement by transferring information so payment can be issued.
- Prepare warehouse orders.
- Prepare direct bills for payment and obtain proper approval.
- Run, print, stuff and mail checks.
- Run no-tax reports and A/P batches in accounting system.
- Maintain store-use spreadsheet.
- Process returned goods authorizations (RGA) and contact vendors regarding defective merchandise reimbursements.
- Maintain backup records and file AP accounting paperwork.
- Research and resolve any discrepancies.
General Duties:
- Perform Accounts Receivable (AR) functions in the absence of the AR Coordinator.
- Assist with balancing cash register drawers and safe.
- Answer central telephone system and direct calls accordingly.
- Sort and distribute incoming inter-office mail.
- Assist with training of new employees on accounting processes and software program.
Supervisory
Responsibilities
This position has no supervisory
responsibilities.
Benefits
- Paid time off
- Health insurance
- Dental insurance
- Vision insurance
- Life insurance
- 401(k)
- 401(k) matching
- Referral program
- Employee discount