Overview:
Ostlund is looking for a highly organized and proactive Project Manager to join our growing team. In this role, you will play a key part in supporting the successful execution of construction projects by collaborating with dispatch and field teams, managing project logistics, tracking progress, and ensuring all operations run smoothly from start to finish. This position involves both office-based coordination and occasional fieldwork, providing hands-on support at job sites to ensure project activities align with plans and timelines. We’re seeking someone who thrives in a fast-paced environment, has strong attention to detail, and can confidently juggle multiple moving parts—while maintaining clear communication with internal teams, vendors, and clients.
Key Responsibilities:
- Collaborate with the Dispatchers to develop and manage detailed project schedules, resources, budgets, and timelines
- Coordinate day-to-day project activities, ensuring all team members remain aligned and deadlines are met
- Work in the field as needed to assist with site coordination, verify project progress, and support field teams
- Manage all project documentation, ensuring materials are up-to-date, accurately filed, and easily accessible
- Draft, review, and distribute project communications including proposals, memos, meeting minutes, and emails
- Serve as a primary point of contact for clients—clearly identifying project requirements, scope, and goals
- Monitor project expenses and actively implement cost-saving strategies to stay within budget
- Oversee material purchasing—build a preferred vendor list, maintain supplier relationships, and negotiate best pricing
- Review project closeout documentation; collaborate with the accounting team to ensure accurate and timely invoicing
- Coordinate the allocation of resources, equipment, and information to support each project phase
Skills & Qualifications:
- Journeyman License (REQUIRED): Must possess a valid Journeyman License in a relevant field such as plumbing, electrical, or project management.
- Excellent verbal and written communication skills
- Strong interpersonal abilities to build and maintain collaborative relationships
- Exceptional organizational and multi-tasking skills
- Solid problem-solving and analytical thinking abilities
- Proven leadership and team coordination experience
- High attention to detail, especially when under pressure
- Proficiency with documentation management and project management tools
- Effective time management skills with the ability to meet tight deadlines
Education & Experience Requirements:
- 3+ years of experience in construction project coordination or a related field
- Proficient in Microsoft Office 365 (Outlook, Excel, Word, Teams)
- Hands-on experience with project management software and tools is strongly preferred
- Demonstrated knowledge of budget tracking, bookkeeping, and reporting
- Practical, on-the-job experience managing material purchasing and vendor negotiations
Experience
- Working in the field or on active construction sites is a strong asset
Why Join Ostlund?
At Ostlund, we’re committed to delivering quality projects while fostering a culture of trust, accountability, and continuous improvement. As part of our team, you’ll be empowered to make an impact and grow your career in a supportive, forward-thinking environment.