JOB TITLE: Administrative Assistant
REPORTS TO: Human Resources and the Director Of Finance
JOB PURPOSE: The basic function of the Administrative Assistant is to ensure that the company responds quickly to requests and feedback from employees and clients. Assists with daily reports, billing and scheduling.
Collaboration:
Live out the Daigle Cleaning Systems Mission, Vision, Guiding Principles and Core Values:
Vision:
Daigle Cleaning Systems Inc is a full service commercial and residential cleaning company that operates nationwide. Our professional organized approach provides a team environment where our growing workforce can flourish and deliver unmatched results for our clients. We take pride in what we do every day, and that pride shows in our client’s homes and businesses.
Mission:
Our Mission at Daigle Cleaning Systems is to produce and provide a healthy environment through a consistent, systematic and standardized cleaning approach that results in peace of mind for our clients. Enjoy your free time with family and friends in a sparkling clean and safe environment provided by Daigle Cleaning Systems.
Core Values
Communication:
We strive to communicate all details at every level of the organization and with our clients to reach your desired expectations.
Integrity:
We understand our integrity and our reputation are intertwined. We work tirelessly to build and protect our company culture to provide the quality results you deserve and will not get anywhere else.
Teamwork:
Daigle Cleaning Systems runs on teamwork. We develop our leadership and quality hand in hand in house. We invest in our people to increase quality and efficiency for our clients.
Rate of Pay $18.00 - $22.00
DUTIES & RESPONSIBILITIES:
● Work with other administrative assistants
● Orientations
● Answer phones and greet visitors
● Schedule appointments and maintain calendars
● Schedule and coordinate staff and other meetings
● Collate and distribute mail
● Prepare communications, such as memos, emails, invoices, reports and other correspondence
● Write and edit documents from letters to reports and instructional documents
● Create and maintain filing systems, both electronic and physical
● Manage accounts and perform bookkeeping
● All office administrative duties
● Additional projects as assigned
QUALIFICATIONS
Education:
• Required: High School graduate
• Preferred: College degree BA or BS
Experience:
• 2 years’ demonstrated experience as an administrative assistant in an office setting.
• Proficient in Microsoft and Google platforms is a must
• Proficient computer
Expectations:
• Provide Superior customer service
• Exhibit entrepreneurial mindset that’s hard-wired toward learning, change and self-awareness.
• Create a positive work environment and develop positive work relationships with others to include staff, clients, and vendors.
• Ability to be resilient, flexible and responsive to the changing needs of the business, the industry and clients.
• Ability to collaborate with the leadership team, management team and staff to ensure ongoing improvement and profitability of the company.
• Take the initiative in troubleshooting and problem solving with a solutions-based focus.
• Ability to work independently and within a team.
• Ability to prioritize and reprioritize as needed to achieve expected results — for self and others.
• Analytical and observational skills that demonstrate an ability to work unsupervised, supervise others, follow company policy, and interact effectively with employees and clients.
• Detail oriented with strong organizational skills.
• Model accountability, measure progress and hold self and others accountable for desired results.
• Maintain a high level of confidentiality.
Knowledge & Skills:
• Excellent written and oral communications skills, including:
- Working knowledge of Spanish is desirable but not required.
- The use of analytical and observational skills which demonstrate an ability to work unsupervised, supervise others, following company policy, interact with employees and
clients, and schedule work in stressful situations.
Working conditions:
• A fast-paced environment requires flexibility, adaptability and resilience in a wide variety of work situations.
• Customer service may include interacting with challenging clients and tight deadlines.
• General office environment, with low to medium noise, low to medium heat and cold, and low to medium dust levels.
• May be exposed to high dust, heat and noise levels when visiting field job sites and/or client locations.
• Occasional emergency calls after hours, holidays and on weekends.
Physical requirements:
● Body Positions: Standing, sitting
● Body Movements: Walking, stooping, bending
● Sensory Abilities: Sighted, voiced, and hearing. Close, color, and peripheral vision with ability to adjust eye focus.
● Lifting: Low – up to 30 lbs.
Reasonable accommodations will be provided for individuals with disabilities to fulfill the essential tasks of this position.
Work schedule
- Monday to Friday
- On call
- Day shift
Benefits
- Flexible schedule
- Referral program
- 401(k)
- Profit sharing