Now Hiring an Office / Administrative Assistant / Bookkeeper.
We operate a chain of 9 local automotive repair shops in the Hampton Roads area. We have grown and are looking to add another team member.
Essential Job Responsibilities
- Banking duties - cash receipts posting, and electronic or physical bank deposits.
- File maintenance - update files, permanent records, and employee information.
- A/P - Pay invoices timely with purchase card or submit for manual check.
- Ordering - order supplies needed for the location
- Visit multiple locations to process daily paperwork.
- Effectively answer the telephone.
- Complete daily reports and checklists.
- Manage Incoming and Outgoing mail.
- Data entry into Sage or Quickbooks accounting and/or other systems.
- Sage, QuickBooks, Excel, Word, Access.
- Manage Timeclocks.
- Maintain and submit sales tax information.
- Collect information from customer and vendor websites.
- Maintain file and folder systems.
- Scanning and electronic document management or is willing to learn how to do so.
- Maintain cleanliness and organized appearance of the office space.
- Other duties, as assigned.
Requirements
- High School Diploma or equivalent.
- 2+ years’ experience in administrative roles.
- Organized and detail oriented, with proven ability to handle multiple tasks in a fast-paced environment.
- Personable and professional demeanor.
- Excellent verbal and written communication skills and interpersonal skills.
- Ability to type 40 words per minute with minimal errors.
- Ability to handle multiple tasks with interruptions.
- Advanced computer skills (MS Word, MS Excel, Sage or Quickbooks).
- Driver’s License.
- Own transportation.
Work schedule
- Monday to Friday
Supplemental pay
- Other
Benefits
- Paid time off
- Health insurance
- Dental insurance
- Vision insurance
- Life insurance
- 401(k)
- 401(k) matching
- Other