We are seeking a detail-oriented and organized Human Resources & Payroll Coordinator to manage day-to-day administrative, payroll, and onboarding operations across our multi restaurant organization. This role serves as a critical bridge in managing team member data, processing bi-weekly payroll, and ensuring compliance. The ideal candidate will be a self-starter capable of working efficiently in a fast-paced environment, balancing regular weekly tracking with time-sensitive daily requests.
- Expected Hours: 20 to 25 hours per week (with potential up to 40 hours based on task assignment and candidate preference).
- Location: On-site
Key Responsibilities
Payroll Administration & Reconciliation (Bi-Weekly)
- Run and format multi-restaurant pay period reports and time punch change approval tracking utilizing LifeLenz, our time-tracking software.
- Reconcile administrative hours using cross-platform data points.
- Maintain the master payroll Excel spreadsheet: input raises, vacation time, 401(k) updates, and uniform deductions.
- Prepare payroll for executive sign-off and distribute regular Director hour/rate reports.
- Print physical checks and maintain physical deduction records.
Onboarding & Employee Lifecycle Management
- Facilitate onboarding for new team members by verifying tax information, inputting direct deposit accounts, entering availability, and entering wages into our payroll system.
- Execute mandatory compliance checks including WOTC verification, I-9 paperwork, and government reporting.
- Track team member training (30-day, Cyber Security, and Annual requirements).
- Coordinate offboarding steps upon receiving termination notices, utilizing tracking systems to complete personnel exits.
General HR Administration & Daily Support
- Manage data entry across organizational tracking sheets.
- Complete Verification of Employment (VOE) requests as needed.
- Respond efficiently to third-party administrator (Sedgwick) inquiries regarding worker accidents and claims.
- Provide administrative support for data updates, including team member name changes and issuing temporary passwords.
- Organize and maintain precise physical and digital personnel filing systems.
Qualifications & Key Skills
- Experience: Previous administrative experience in payroll, bookkeeping, or human resources preferred but not required.
- Technical Proficiency: Comfortable navigating multi-platform systems including advanced spreadsheets in Microsoft Excel/Google Sheets.
- Attributes: Positivity, strong organizational skills, high attention to detail, and a strict commitment to maintaining data confidentiality.
- Efficiency: Ability to work independently and manage a steady workflow with some oversight including a weekly meeting to review work with supervisor.
Work schedule
- Monday to Friday
Benefits
- Flexible schedule
- 401(k) matching
- Employee discount
- Paid training