Position Summary
The Sales Coordinator plays a key role in both the planning and execution of events, acting as a key part of both sales and operations team. This role supports the sales process by assisting in event planning, vendor coordination, client tours, and final walk-throughs, while also working closely with the Operations team and assisting the Sales Team with client and vendor relations during event to ensure professional, seamless and high-quality client experience.
Key Responsibilities
Pre-Event Planning & Sales Support
- Partner with the Sales Mangersto support event planning from contract through execution
- Assist Sales Managers withclient tours, site visits, planning meetings and final walk-throughs to review event details and logistics
- Coordinate with internal management and external vendors (AV, décor, rentals, entertainment, etc.) to ensure event requirements are met
- Confirm vendor details,delivery schedules, and setup requirements prior to event day
- Attend weekly BEO (Banquet Event Order) meetings and collaborate with the management team on event planning, logistics, and execution details Event
Execution & Operations Support (Day-Of)
- Assist the Sales Manager with client relations on-site during event execution, helping to address client needs promptly and professionally
- Work directly with the Banquet and Operations Managers on event day to assist them as needed in executing the event according to the approved plan
- Support on-site communication between clients, vendors, and internal teams
- Coordinate and manage on-site vendors
- Proactively identify and resolve client or vendor issues in real time while maintaining a calm, client-focused positive presence
Post-Event & Administrative Support
- Assist with post-event follow-up, including client feedback and internal debriefs
Qualifications
- 2+ years of experience in event coordination, event sales, venue management, or a related field
- Strong organizational and time-management skills with exceptional attention to detail
- Values teamwork and works collaboratively to achieve shared goals
- Maintains composure and contributes positively as a teammate in a fast-paced environment
- Excellent interpersonal and communication skills, with confidence and professionalism in client-facing situations
- Ability to manage multiple event needs and tasks simultaneously
- Willingness to work flexible hours, including evenings, weekends, and holidays as required by event schedules
- Proficiency with Triple Seat and Prism event management software, Magin Edge, Microsoft Office
Our Core Values
- Par Excellence: Commitment to being the absolute best in every aspect
- Esprit de Corps: Pride, professionalism, teamwork, and camaraderie
- Of Service: Energized by delighting guests and exceeding expectations
Our culture combines excellence, accountability, and growth. Every team member plays a critical role in delivering exceptional experiences while building skills for a
successful career in the events industry.
Compensation & Benefits
- Competitive salaried compensation
- Full medical, dental, and vision benefits
- Paid time off
- Performance-based bonus program
- Structured leadership and career advancement opportunities
Work schedule
- Weekend availability
- 10 hour shift
- Holidays
- Night shift
- Day shift
Supplemental pay
- Bonus pay
Benefits
- Paid time off
- Health insurance
- Dental insurance
- Vision insurance
- Life insurance
- 401(k)
- 401(k) matching
- Employee discount