Job Description:

The primary responsibilities are that of Bookkeeper for the Parish and St. Michael’s School, along with being Secretary for the Parish.

Schedule:

Monday-Thursday 8:00AM-6:00PM (40/hrs Weekly)

Compensation:

$41,206 - $60,700 Depending on Experience

Financial Responsibilities:

• Regular banking duties (see that all deposits are made and accounted for)
• Manage all Checking & Savings Accounts - Church, School, Hot Lunch, Cemetery, Development, Capital Campaign, and Stipend
• Create Purchase Orders, pay bills
• Attend required Finance Council Meetings
• Create yearly budgeting worksheets for meetings using excel program
• Monitor All Budgets
• Provide budget reports
• Provide end of year report to parish/diocese
• Purchase office supplies, church sacristy supplies and monitor janitorial supplies
• Handle/manage all fund-raising money
• Oversee that all donations are correctly recorded and accounted for in conjunction with the money counters
• Maintain regular bookkeeping duties for parish/school/hot lunch
• Payroll for employees/monitoring benefits through ADP
• Responsible for billing bulletin advertisements and reporting UBIT (Unearned Business Income Tax) Returns
• Ensure bills are current for bulletin revenue
• Maintain accountable records of finances and data on system
• Enter Family Aids checking information into income/expense worksheets for year- end reports and print out
• Enter St. Joseph's year end numbers into spreadsheet for year -end printout
• Enter PTC's year end information into spreadsheet for year- end printout

Secretarial Duties:

• Oversee preparation and printing of weekly bulletin (part-time office assistant helps)
• Update the parish website and parish app weekly or more often if needed
• Schedule and record all Mass Intentions
• Answer phone/door
• Maintain Sacramental Records
• Maintain parish files
• Prepare all new employee paperwork and send in to the diocese and state
• Maintain safe environment records on all employees & volunteers as required by the
• Diocese in accordance with the Diocesan
• Safe Environment protocol and Code of Conduct policy
• Maintain parish and school (Google) calendar/renting of facilities/key check out
• Coordinate all parish mailings
• Keep OND listings current
• Notify the Diocese of all Marriages and Deaths
• Coordinate and maintain parish census
• Update OSV Envelope system with parishioner changes, second collection dates for both parishes
• Prepare/print monthly calendar
• Prepare/print Ministry schedules in conjunction with schedulers
• Maintain and keep website and parish app current
• Oversee office machines
• Oversee groups and order rolls for hospitality
• Help plan and organize parish events
• Update all manuals as needed

Benefits (per Diocesan Policy Handbook):

• 12 days sick pay - accumulative
• 12 days vacation pay, non-accumulative
• Paid Holiday, if it falls on working day
• Health and Dental Insurance according to the Diocesan policy