Naples Iron Works, LLC is a locally owned metal fabrication company serving Florida markets. We specialize in architectural, structural, and ornamental metal products for commercial and residential projects offering design, fabrication, and installation services. At NIW, we value collaboration, professional growth, and fostering a work environment where everyone’s contributions are recognized and appreciated. We are excited to add an Administrative Assistant to our supportive, close-knit team.
What We Offer
- Medical, dental, and vision insurance
- Life insurance
- Paid time off
- 401(k) plan
- Competitive hourly pay: $17–$19/hour, based on experience
- Monday–Friday schedule, 8-hour shifts
Key Responsibilities
- Oversee daily office operations to ensure a positive experience for customers and staff
- Handle all incoming phone communications, including answering, routing calls, taking messages, and providing initial company information
- Welcome and assist walk-in visitors, suppliers, and delivery personnel
- Coordinate scheduling for job site visits, pickups, deliveries, and meetings
- Create and manage customer invoices and maintain accurate job/customer records using QuickBooks or similar software
- Support preparation of quotes and work orders in collaboration with the estimating and fabrication teams
- Maintain a clean, organized, and well-stocked front office area
- Manage mail, deliveries, and materials tracking
- Assist in project management activities, including customer updates and follow-ups
- Collaborate with all NIW team members to achieve shared goals
- Perform other administrative tasks as assigned
Preferred Qualifications
- Minimum 2 years’ experience in an administrative or office support role
- Strong customer service and phone skills—serving as the first point of contact for the company
- Proficiency with Microsoft Office or Google Workspace
- Ability to work efficiently in a fast-paced, hands-on environment
- Excellent organizational and time management skills
- Experience in a trade or construction-related industry
- Familiarity with QuickBooks or other invoicing/scheduling software (or willingness to learn)
If you’re looking to join a collaborative team that values your growth and expertise, please submit your current resume for consideration!
Work schedule
- Monday to Friday
- Day shift
Benefits
- Paid time off
- Health insurance
- Dental insurance
- Vision insurance
- Life insurance
- Other
- 401(k)