Join the Y as our new Accounts Payable Clerk, responsible for receiving and maintaining all information pertaining to Accounts Payable. This includes but is not limited to: invoice and purchase order processing and payment, implementation of Accounts Payable and P-Card guidelines and policies, and ensuring proper workflow approvals of invoices and purchase orders.
Responsibilities:
• Conducts audit of check requests and purchase orders for completeness, accuracy, and appropriate workflow approval; makes corrections as necessary.
• Maintains and organizes Accounts Payable e-mail boxes to ensure invoices and purchase orders are entered and paid timely and accurately.
• Inputs vendor and expense distribution data into the Accounts Payable system.
• Maintains the vendor system (including but not limited to: address changes, W-9 documentation, and performance of semi-annual audits of vendors). Maintains Vendor files electronically to include invoices and W-9 documentation.
• Assists Senior Staff Accountant and CFO with Unclaimed Property and 1099 tax reporting processes.
• Coordinates Accounts Payable check runs twice per week or as needed upon approval by CFO.
• Maintains recurring payment database for both EFT and check payments. Updates database upon change of recurring payment terms.
• Reviews vendor statements for past due invoices. Works with vendors and branches to keep accounts current.
• Files appropriate documentation from weekly check runs.
• Maintains responsive and cooperative relationships with vendors and branches regarding accounts payable and journal entries.
• Assists in training of branch staff in appropriate accounting guidelines and procedures. Provides documentation of policies and procedures to new staff as applicable.
• Assists in revision of Accounts Payable, Purchase Order, and P-Card policies and procedures.
• Manages the electronic workflow approval system.
• Retrieves and sorts incoming mail and ensures checks are processed in outgoing mail each check run.
• Performs monthly P-Card reconciliation and ensures proper coding. Performs monthly EFT reconciliation.
• Maintains the postage meter usage report and orders postage as needed.
• Assists with external financial statement audits.
• Other duties as assigned.
Qualifications:
- High School Diploma required; AS/BS preferred
- 3+ years related experience
- Knowledge of general ledger and accounts payable functions
- Experience in data/numeric entry and working knowledge of Microsoft Office suite including Excel and Outlook
- Excellent problem-solving skills
- Strong customer service and relationship building skills, including ability to communicate with others verbally and in writing
- Stock, Garber and Associates (SGA) system experience not required but preferred
- Sufficient agility and mobility to perform essential functions of job, including sitting and standing for extended duration and ability to perform light lifting (up to 30 lbs) in maintenance of documentation and filing
Work schedule
- Monday to Friday
Benefits
- Paid training
- Employee discount
- Other