Location: Arlington, VA
Schedule: Monday–Friday, 8:30 AM–5:00 PM | Fully Onsite
Compensation: Starting at $70,000 annually, based on experience
Position Type: Full-Time
About the Opportunity
Join a growing, dynamic restaurant organization supporting multiple well-known restaurant brands across the country! We are looking for a highly organized, motivated, and detail-oriented Facilities Coordinator to join our corporate team in Arlington, VA. In this role, you will play an important part in keeping our restaurant operations running smoothly by coordinating maintenance requests, communicating with vendors, tracking work orders, and ensuring service needs are handled efficiently across multiple locations. This is an excellent opportunity for someone who enjoys staying organized, problem-solving, working with different teams, and taking ownership of projects from start to finish. If you thrive in a fast-paced environment, enjoy variety in your day, and are looking to grow with an expanding organization, we would love to hear from you!
What You'll Do
- Coordinate and track facility service requests and maintenance work orders across multiple restaurant locations.
- Serve as a key point of contact for restaurant managers, vendors, and operations teams regarding facility needs.
- Schedule service appointments and coordinate repairs with outside vendors and contractors.
- Follow up on outstanding work orders to ensure repairs are completed in a timely manner.
- Communicate regular updates to restaurant managers and leadership regarding ongoing maintenance requests.
- Maintain accurate records of service requests, vendor communications, scheduled appointments, and completed repairs.
- Assist with coordinating preventative maintenance services across restaurant locations.
- Monitor open work orders daily and proactively follow up on delays or unresolved issues.
- Assist with reviewing vendor invoices, service documentation, and maintenance records.
- Organize and maintain spreadsheets, reports, and administrative records.
- Work closely with Facilities and Operations leadership to support daily operations and identify opportunities to improve processes.
- Provide additional administrative and scheduling support to the Facilities department as needed.
What We're Looking For
- Previous experience in an administrative, coordinator, scheduling, customer service, or office support role.
- Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
- Excellent communication skills and confidence working with vendors, managers, and internal teams.
- Strong attention to detail and the ability to follow through on tasks from start to finish.
- Proficiency in Microsoft Office, particularly Outlook and Excel.
- Comfortable managing spreadsheets, tracking requests, and maintaining accurate records.
- A proactive, solutions-oriented mindset with the ability to take initiative and work independently.
- Ability to adapt to changing priorities and handle time-sensitive requests.
- Comfortable learning new software and work order management systems.
Nice to Have
- Experience in facilities coordination, service coordination, property management, or vendor management.
- Previous experience scheduling outside contractors or coordinating service appointments.
- Familiarity with work order management or ticketing systems.
- Experience supporting multiple business locations.
- Background in the restaurant, hospitality, facilities, or property management industry.
What We Offer
- Competitive starting salary of $70,000 annually, based on experience.
- Health, dental, and vision insurance.
- Paid time off.
- Opportunity to work alongside experienced leadership and support multiple established restaurant brands.
- A collaborative, fast-paced corporate office environment.
- Opportunities for professional growth and development within an expanding organization.
Join Our Team!
If you are organized, dependable, and enjoy keeping things running smoothly behind the scenes, we encourage you to apply! This is a great opportunity to bring your administrative and coordination skills to a growing organization where your work makes a direct impact on our restaurant operations.