Position Overview
Successful candidates will have experience in an office setting. Position assists the business owners, management team, and team members with a variety of tasks, including preparing payroll, processing invoices, answering phones, making travel arrangements, using multiple types of software, and interfacing with customers and suppliers. Experience with Outlook and Excel is preferred
Job Responsibilities
● Prepares correspondence, memoranda, reports, etc.
● Initiate routine and non-routine correspondence
● May book travel and reconcile expense reports
● Answers telephone calls, greets visitors, and resolves routine and complex inquiries
● May schedule appointments & meetings
● Enter in new job into ServiceMaster CRM, capturing relevant customer and job information
● May utilize the assistance of one or more support staff members on a reporting or project basis
● Operates a personal computer and appropriate software packages or its equivalent
● May follow up with customer on work performed
● May assist other departments within the company
● Understands ServiceMaster operating systems and the services we offer
Job Requirements
● High school diploma/GED required
● Previous administrative assistant experience preferred but required
● Experience and skill with Microsoft© Office applications (Word, Outlook, PowerPoint, and Excel) required
● Comfortable with using multiple types of software
● Personal time management and organizational skills
● Verbal and written communication skills
● Dependable and adaptable to operate within a fast-paced work environment
● Ability to manage highly confidential information
Physical Demands and Working Conditions
The physical demands are representative of those that an employee must meet to perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Incumbent must be prepared to:
● Move up to 20 pounds occasionally, by lifting, carrying, pushing, pulling, or otherwise repositioning objects.
● Sitting for long periods of time while using office equipment such as computers, phones, etc.
● Close visual acuity to perform detail-oriented activities at distances close to the eyes, as well as visual acuity to perform activities such as preparing and analyzing data, viewing a computer screen. Incumbent will be subject to:
● Inside working conditions: The change of building environment, such as with or without air conditioning and heating.
Work schedule
- 8 hour shift
- Monday to Friday
- On call
- Overtime
- Other
Supplemental pay
- Bonus pay
Benefits
- Paid time off
- Health insurance
- Dental insurance
- Vision insurance
- Life insurance
- Paid training
- Other