Position
Summary
The A/P Specialist is responsible for
supporting the Accounts Payable functions across assigned stores. This role
ensures timely, accurate processing of vendor invoices and payments,
reconciliation of financial accounts, and maintenance of accounting records in
accordance with company standards and procedures.
The position works closely with store managers, vendors, and the Finance
team to ensure accuracy and consistency in all financial transactions.
Key
Responsibilities
·
Process all payables for
assigned stores, ensuring accuracy and timeliness.
·
Match invoices to
purchase orders and enter Accounts Payable transactions into Epicor and
Bill.com for payment processing.
·
Review and process Ace
Hardware statements for payment through the Epicor AP system.
·
Manage and reconcile
store bank accounts, including daily deposits and bankcard reimbursements.
·
Verify daily sales
deposits and ensure timely posting of all transactions.
·
Perform monthly
reconciliations for banks, bankcards, sales tax payable, and undeposited funds;
prepare other account reconciliations as needed.
·
Maintain the A/P email
inbox and respond to vendor inquiries, including 1099 vendor requests.
·
Support periodic audits
and provide documentation as requested.
·
Assist with other
accounting duties and projects as assigned.
Minimum
Requirements
·
Education / Training
High school diploma required; some
college coursework preferred.
Foundational knowledge of accounting or bookkeeping principles, with a
willingness to learn new systems.
·
Skills &
Competencies
Strong computer literacy, including
proficiency in Microsoft Excel and general ledger systems (experience with
Epicor (Eagle) is a plus).
Excellent organizational skills with strong attention to detail and
accuracy.
Effective written and verbal communication skills.
Demonstrated ability to prioritize, multitask, and adapt in a fast-paced
environment.
Willingness to learn and support evolving business needs.
·
Experience
Minimum of 3 years of experience in
Accounts Payable or a similar accounting role.
Note: Job responsibilities and
requirements may be adjusted based on the evolving needs of the business.