POSITION SUMMARY
Upholds the Vision, Mission, and Core Values of the company. The Human Resources Administrator will have a primary focus on benefits administration to include group and supplemental benefits, retirement program, worker’s compensation and leave compliance. This position will process bi-weekly payroll, benefits administration, leave management, and all other department functions. Other duties include job recruitment and staff retention. Developing the staff through company provided training material, vendor classes, and external training programs. Other duties may be assigned as needed.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Benefits Administration:
● Administer various employee benefits programs including group health, dental and vision, accident and disability, life insurance, 401(k) retirement, supplemental insurance, and wellness plans, program and benefits.
● Conduct benefits orientations to explain benefits features, answer associate and dependent questions; complete benefit enrollment process with all providers including confirmation of eligibility and qualifying event changes, obtaining necessary documentation and ensuring the timely and accurate benefits effective date and payroll deductions taken.
● Oversee maintenance of employee benefits files, maintain group benefits database and update employee payroll records.
● Process benefit enrollments and terminations, COBRA, changes, beneficiary updates, disability, accident and death claims, retirement plan rollovers and mandated distributions (e.g., QDROs), Serve as liaison between benefits broker and carrier representative and associates and their dependents on issues regarding claims, enrollment, etc.
● Calculate monthly invoices for all group insurances to ensure the reconciliation among benefit election, benefit deduction and invoiced amount; allocate costs among each store location and/or entity; conduct quarterly reconciliation review.
● Administer all associate benefit termination activities including COBRA, unemployment claims, verification of past employment, final payroll and closing personnel file.
● Assist in the coordination of workers' compensation claims through claims reporting and management including providing payroll information to carrier for claims processing.
● Assist in the implementation of new benefits and the renewal process by obtaining and maintaining usage information for health, life and retirement plans and any other supplemental benefits.
● Processes, administers, and tracks all leaves-of-absence requests (e.g., FMLA, personal, etc.), and disability leaves.
● Prepare, collect, and organize data for actuarial assessments.
● Assists with compliance requirements including audit.
● Stay up to date on all labor laws and law changes.
Payroll:
● Contact all timekeepers and store managers to coordinate corrections, punch edits, etc., compile and record employee time and payroll data.
● May compute and post wages and deductions in the preparation of final bi-weekly pay.
● Compile payroll data such as garnishments, PTO, insurance and 401(k) deductions, employee hardship loans, etc.
● Process bi-weekly transfer of payroll data to payroll processing company and upload files to providers as required.
● Compile internal management reports from payroll system software.
● Research, address and resolve any discrepancies, errors and omissions, etc. and serve as liaison between the company and the associate.
Company Recruitment & Retainment:
• Create and disseminate job postings and screen applications.
• Set up and conduct interviews, complete reference checks and background checks.
● Enter new hire, status changes, and termination information in company systems.
● Set up and maintain employee records.
● Reporting of essential employee information.
● Administer quarterly random drug test screenings.
● Audit I-9 compliance and OSHA 300 log annually.
● Facilitate employee engagement surveys.
● Track and process attendance reports, employee performance documents, and other
employee data.
Training & Communication:
- Maintain and uphold consistent and sustainable company training standards.
- Stay current on training opportunities through Ace and other outside sources (e.g. vendors).
- Maintain associate training and report outcomes to supervisors.
- Partner with supervisors regularly regarding all associate plans and progress.
- Identify and organize training needs and competency gaps for new and existing associates.
- Instruct associates how to use Ace Learning Place and other training platforms.
- Handle logistics and coordinate training activities and facilities including scheduling, venues, and equipment.
- Schedule and Plan continuing education for all staff members.
- Create training reports and continuously monitor employee progress.
- Create schedules and agendas for quarterly meetings with the leadership team and all associates to ensure the highest communication standards.
Leadership and Communication:·
- Maintain and uphold consistent and sustainable company training standards, plan and oversee training requirements for all associates in terms of human resource procedures
- Stay current on training opportunities through Ace and other outside sources (e.g. vendors)·
- Meet with the store supervisors monthly regarding all plans and progresses
- Conduct associate evaluations as per company standards and provide feedback for improvement, praise, recognition, and growth opportunities·
- Use huddles, communication boards, and store meetings as the means to communicate the store’s performance and to educate, engage, and motivate the team·
- Provide supervisor with metrics that matter
- Work on your own professional development through leadership training opportunities (self-directed learning, local business events, Ace Learning, online training, seminars, or conferences)
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
● Associate degree in HR or related field, but experience and/or other training/certification may be substituted for the education.
● A minimum of two (2) years directly related experience in benefits administration or human resources.
● Payroll administration (processing and related software) experience preferred.
● Knowledge of benefits administration and claims management
● Knowledge of federal and state wage and hour, payroll and leave laws and regulations
● Ability to accurately verify and process payroll data
● Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
● Knowledge of administrative and clerical procedures and systems such as managing files and records, designing surveys, documenting best practices, and other office procedures and terminology.
● Ability to establish and maintain effective working relationships within all levels of the organization.
● Above average time management and organizational skills.
● Microsoft Office experience.
● Possess a valid in-state driver’s license with an acceptable driving record in accordance with the company’s insurance carrier’s standards.
A minimum of 30 hours of continuing education directly related to this position is required annually.
Job responsibilities may change based on the needs of the business.
TRAINING REQUIREMENTS
The minimum training requirements for this position in the first 90 days include:·
- Ace Learning Place beginning courses
- Epicor Training POS basics courses·
- Propane certification (if applicable)·
The minimum training requirements for this position in the first year include:
- Ace Learning Place select advanced courses in POS·
- Epicor Training advanced POS courses·
A minimum of 30 hours of continuing education directly related to this position is required annually.
Job responsibilities may change based on the needs of the business.
Ace Hardware is an equal opportunity employer in a
drug-free environment. Ace goes beyond hardware: build a future, a purpose, and a community with us.
Work/life balance:
This position is with a team that respects your life outside of work. We believe in earning your trust through clear communication.
We schedule two weeks in advance, working with you so you can plan.
Learn and grow with us:
- Are you a hardware hero? Bring your knowledge and we’ll teach you something new.
- Have a helpful attitude? We’ll train you on hardware know-how that builds life skills.
- We train you from day one; opportunities don’t stop there.
What to expect:
- You’ll work directly with customers, welcoming them and helping them find everything necessary to complete their project on one trip.
- Like working in a fast-paced and fun environment? We are high energy so time will fly.
- You’ll be on your feet for most of your shift (6 to 8 hours).
- You must lift 25 to 40 lbs.
Pay, Benefits, and Perks:
- Following your 90-day Probationary Period, you are also eligible for our in-store discount as an employee of Valley Ace Hardware.
- For full-time Regular employment, the benefits program includes Sick Time, Vacation Time, Holidays, Medical Insurance, Life Insurance, AD&D, Long-Term Disability, and 401(k).
- These programs will be described in more detail in the Associate Handbook.
- Perk spot discounts on services and products
- Free vests, one ACE shirt, and more
Click through and start your journey with us now!
