Form 8109

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What is Form 8109? 

Form 8109 is also known as a federal tax deposit coupon from the Internal Revenue Service (IRS). The main purpose of Form 8109 was to keep track of tax payments made to the IRS before 2011. These tax payments were payroll taxes from employee wages, corporate income taxes, and other taxes required of businesses. Form 8109 indicated the amount that a business paid. This form used to be submitted accompanied by physical deposits of federal payroll taxes. 

Who used Form 8109? 

Form 8109 was used by businesses that did not pay electronically with electronic transfer of funds. 

Is Form 8109 still used? 

 

No; form 8109 is no longer accepted by the IRS (since January 1, 2011). The IRS decided that federal tax deposit coupons cannot be used anymore by taxpayers. The purpose of discontinuing the use of Form 8109 was to require businesses to pay federal tax deposits electronically. 

 

What does the IRS recommend as alternatives to Form 8109? 

 

For businesses to file their federal tax deposits, the IRS recommends the Electronic Federal Tax Payment System (EFTPS). 

 

Launched in 1996, the EFTPS is a tax payment service that the U.S. Department of the Treasury offers free of charge. EFTPS is available online via the website or phone through a voice response system, 24 hours a day and 7 days a week. To enroll online, taxpayers can go to www.eftps.gov and follow the instructions on how to get started. 

 

The following information is needed to enroll in EFTPS:

 

 

In case you are not able to access the EFTPS website, you can also deposit by phone using 1-800-555-3453. Please note that for an EFTPS deposit to be on time, the deposit must be scheduled by 8 PM Eastern Standard Time one day before the deposit is due. 

For those who do not want to use the EFTPS service, it is possible to ask your financial institution if they can conduct same-day wire for federal tax deposits. Keep in mind though that this depends on availability, cost, and cut-off times. Doing so may also require certain fees. Businesses can use Form 941 for quarterly tax returns. 

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