An HR team takes charge of many responsibilities. In the cycle of work, they take care of people from the time they apply until their last day on the job. Doing so entails executing HR plans, strategies, policies, paperwork, data, and a lot of organization. There was a time when there was no other option but to do everything manually. Thanks to new technology and HR software, these tasks are managed with more ease and less hassle.
What is HR software?
HR software refers to any type of system that helps manage various human resources tasks digitally. HR software takes care of manual administrative tasks and takes them off the plate of the HR team which, consequently, gives HR team members more time to focus on other responsibilities.
The use of HR software systems has evolved in leaps and bounds. From the introduction of using first-time computers in managing data in the 1970s, web-based software in the 1990s, to the most current cloud-based or subscription-based systems that are available today, it is clear how HR software has changed the way HR tasks are accomplished. Nowadays, organizations can select various types of HR software that will best suit their needs. Modern businesses have taken to utilizing HR software to help their internal HR teams.
What are the benefits of having HR software in place?
HR software offers a lot of benefits. The most evident advantage is that using HR software gives HR professionals more time to focus on other tasks that are productive to the company. No longer do they have to manually conduct day-to-day repetitive administrative tasks, the HR software can do it for them.
Another benefit of using HR software is that companies may see a reduction in errors. By automation processes and steps, typical errors such as double-entry or misplacing files and information will decrease. Furthermore, storing employee and company data electronically improves organization and accessibility. For example, if you need to look for a specific document or form from an employee’s record, you won’t need to dust off old cabinets and look for the form folded by folder. All you need to do is look for it in your HR systems and the software will do it for you.
Aside from time and effort, companies can save on resources like paper, ink, folders, cabinets, space, and other resources. In the long run, companies will enjoy impactful benefits such as streamlined processes, dependable learning management systems, accurate data analytics, succession planning improvements, and much more. With all of these benefits, there is no doubt that HR software has changed the HR space for the better.
What are the different types of HR software?
HR software is a broad term for a digital solution that supports various HR tasks and functions such as applicant tracking, onboarding, training, employee engagement, and performance. There are many types of HR software that organizations can choose from and use depending on their company’s needs.
Human Resource Information System (HRIS). An HRIS is a system that allows various HR activities such as payroll, recruiting, storing data, and benefits management to be done electronically. HRIS can be an independent HR software used by companies as a central database or it can also be integrated with other HR systems and applications.
Applicant Tracking System (ATS). Applicant Tracking Systems is an HR software that is geared towards streamlining a company’s hiring process. From posting job announcements, gathering and sorting applications, scheduling interviews, and sending candidate feedback, an ATS can do all of these tasks to help the HR team.
Onboarding. This type of HR software aims to make the new employee experience easier. An onboarding HR system does this by electronic signatures, pre-boarding packages, questionnaires, and automating other tasks as needed.
Performance Management. Performance management HR software serves as a platform for managers and HR professionals to assess employee skill sets, performance, and keep track of their progress.
Employee Engagement. HR software for employee engagement is done through digital solutions that help in coaching, analytics, and feedback.
Payroll. Payroll management software takes care of employee payment by monitoring work hours, attendance, calculating employee wages, computing payroll taxes and other deductions, and even tax filing.
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