Accounting Clerk Job Description
Accounting clerks work closely with your accounting department, performing many of the administrative and clerical tasks. They assist with general bookkeeping and reporting, as well as perform their own research and help to resolve accounting discrepancies. Accounting clerks may also be called on to perform basic office tasks depending on the needs of the office.
Accounting Clerk Job Description Template:
Our company is looking to hire an organized and efficient accounting clerk to join our accounting team. The ideal candidate should have a close eye for detail as well as a high level of accuracy when performing basic accounting tasks. You will be asked to handle important accounts and records, may be asked to make bank deposits, and will generally help improve accounting organization. You may also be asked to communicate with important vendors, clients, as well as other internal departments. You will assist with office inventory maintenance, as well as maintain databases and accounting records as needed.
The right candidate will also be professional and courteous in the workplace, be familiar with computers and common accounting software, and have prior understanding of basic accounting and financial principles. Accounting clerks also need to be skilled multi-taskers who can handle a variety of different priorities at the same time. You should have time management skills, as well as excellent verbal and written communication skills. Prior knowledge of accounting procedures and principles, as well as the requirements of ethical behavior in accounting, may be preferred.
Accounting Clerk Responsibilities:
- Answering incoming calls
- Responding to emails
- Processing office mail
- Maintaining office databases
- Record keeping
- Preparing checks, deposits, budgets, and financial reports
- Updating ledgers, researching and resolving all ledger discrepancies
- Abiding by all company procedures including any newly implemented training
- Maintaining contact with vendor and clients
- Responding to internal requests and messages
- Generally working to help the accounting department maintain efficiency
Accounting Clerk Requirements:
- High School Diploma required (more education and/or experience preferred)
- Comprehensive knowledge of Accounting Procedures and Principles
- Ethical behavior at all times while dealing with sensitive financial information
- Highly accurate and efficient work
- Excellent verbal and written communication skills
- Coachable workplace attitude
- Courteous professional manner and appearance
- Strong customer service skills (prior experience may be preferred)
- Basic computer literacy
- Strong typing skills
- Familiarity with accounting software preferred and may be required
- Attention to detail
- Willing to comply with all company, local, state, and federal financial regulations
Accounting Clerk FAQ
What Does an Accounting Clerk Do?
Accounting clerks use basic accounting practices to help support your accounting department. They are a combination of an accountant and an office manager, in that they mostly work in a support function for other members of the accounting department, but are also expected to hold themselves to the same high ethical standards as your other accountants.
Clerks work to update financial records, generate reports, and reconcile bank statements. They also use accounting software to process transactions related to company business dealings, including accounts payable/receivable, expense receipts, and cash transactions.
Can I Customize Your Accounting Clerk Position Description?
Of course! It's important to customize your job listings to help better inform potential candidates about the work you're expecting them to do and to help attract the kinds of candidates that will help push your company forward.
Feel free to edit or expand on any section of the template we’ve provided above to get an effective job listing for your company.
What Information Should I Include When I Advertise and Accounting Clerk Job?
As with any job listing, it's important to first understand what roles and responsibilities your ideal candidate will take on. Talk to current Accounting Clerks to see what kind of duties they perform with your company and tailor the listing to reflect those tasks. You should also include anything unique or different about your job as compared to other accounting clerk jobs. You also need to make sure you’re adding all of the qualifications and prior experience you’re looking for in a good candidate. Feel free to include some qualities and certifications that are preferred, but not required, for your position. Try to create an informative job posting that gives candidates a real sense of what kind of work they will be doing on a regular basis.