Payroll Clerk Job Descriptions

Create your own Payroll Clerk job description, or find job description examples you can re-use to hire faster.

Payroll Clerk Job Description Template

Job Title: Payroll Clerk

Job Summary: The Payroll Clerk will be responsible for processing payroll for employees, ensuring accuracy and compliance with company policies and government regulations. The ideal candidate will have strong attention to detail, excellent organizational skills, and the ability to work independently.

Key Responsibilities:

  • Process payroll for employees on a bi-weekly basis
  • Ensure accuracy of payroll data, including hours worked, deductions, and taxes
  • Respond to employee inquiries regarding payroll and benefits
  • Maintain accurate records of employee payroll information
  • Prepare and distribute payroll reports to management
  • Ensure compliance with company policies and government regulations


  • High school diploma or equivalent
  • 1-2 years of experience in payroll processing
  • Strong attention to detail and organizational skills
  • Excellent communication and interpersonal skills
  • Proficient in Microsoft Office, particularly Excel
  • Knowledge of payroll software and systems
  • Ability to work independently and meet deadlines

Physical Demands: The Payroll Clerk may be required to sit or stand for extended periods of time and lift up to 25 pounds.

Working Conditions: The Payroll Clerk will work in an office environment and may be required to work overtime during peak periods.

Salary: The salary for this position will be commensurate with experience and qualifications.

Benefits: The company offers a comprehensive benefits package, including health insurance, retirement savings plan, and paid time off.

Frequently Asked Questions about hiring a Payroll Clerk

What is the best way to find and hire a Payroll Clerk near me?
Online job boards are the best place to find qualified Payroll Clerk applicants. Employers posting their Payroll Clerk job on Indeed get about 12 applications from that board on average.
Which job boards should I post on to find Payroll Clerk applicants?
You should post to multiple job boards at once. The most successful job postings for a Payroll Clerk are on Indeed – but on average, employers post to 14 boards at the same time, using tools like Workstream. Publishing to multiple job boards at once helps you get your first applicant in 19 hours on average, which is shorter than the national average for Payroll Clerk positions.
What's the best way to communicate with applicants looking for a Payroll Clerk role?
SMS has 88% open rates which is higher than phone call or Email. Text to hire today!
Is it OK to text Payroll Clerk job applicants?
Hourly paid workers, such as Payroll Clerks are actually more engaged when texting about jobs. We have found that text messages are 117% better than email at getting an applicant's response. Have a look at Workstream, which automates the process of texting and uses a phone number specifically assigned to your job post so you don’t have to use your personal phone.
Can I use a different phone number to engage Payroll Clerk applicants via text message?
Yes, tools such as Workstream provide custom phone numbers that allow employers to engage with applicants through their tool without having to use a personal or business cell phone.

Try out Workstream to hire a Payroll Clerk for
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