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A full guide to being an HRIS analyst

A full guide to being an HRIS analyst

You have have heard of the HRIS analyst role, and maybe you're wondering what is an HRIS analyst, what is an HRIS analyst job description, and would HRIS analyst be the right role for you. This blog post will provide answers to those questions by answering:

  • What is an HRIS analyst?
  • What is an HRIS analyst job description?
  • What are skills should you have in order to be an HRIS analyst?

An HRIS analyst encompasses roles between Human Resource and Information Technology. So, an HRIS analyst acts as a data analyst and IT expert in the human resource field. Overseeing the Human Resources Information System (HRIS) is the sole mandate of the HRIS analyst.

The data managed by an HRIS analyst include employee records, time off, payroll, and other employee information needed in the organization. The work also entails collecting and organizing data for future reference.

Whenever there are challenges with the system used across the organization, the HRIS specialist is the go-to person to resolve such issues. The roles of an HRIS analyst differ depending on the needs of an organization.

When an individual becomes an HRIS analyst, specific expectations are bestowed on him or her. If you are to be paid an HRIS analyst salary, here are some key roles you must fulfill.

HRIS Analyst Job Responsibilities

One of the main responsibilities of an HRIS analyst is updating and maintaining the systems across the organization. As technology advances rapidly, organizations must keep systems updated to guarantee operational efficiency.

So, an HRIS analyst should have the basic skills to translate business goals and stakeholders' needs into clearly outlined technical requirements. The objectives include all business departments, including finance, HR, marketing, and other services.

Another primary role of an HRIS analyst is creating and managing payroll records for the organization. This includes creating and implementing diverse requirements into a comprehensive system that offers a one-stop solution to all management issues. The HRIS specialist is also mandated to identify point solutions for specific departmental challenges across the organization.

All the solutions originating from the HRIS analyst focus on operational procedures and policy changes that make the system more efficient. Moreover, the improvements also aim to optimize the user experience.

If the system lacks specific requirements to implement proposed solutions, it is the mandate of the HRIS analyst to integrate these components into the system. So, the analyst is responsible for overseeing the installation and implementation of software projects.

To fulfill these roles, there are several skills that you must have as an HRIS analyst. Being an HRIS is one of the best careers as a business aims to digitize its human resource management systems.

Becoming a workday HRIS analyst requires the acquisitions of the skills outlined below.

Skills HRIS Analysts Should Have

An HRIS analyst should be able to undertake upgrades for software and facilitate training and technical support for staff across the organization. They are expected to have broad knowledge about the software and IT systems the business uses. This enables them to develop effective and timely solutions when workers require technical support or training to use the system.

The analyst should also have broad knowledge about people management. Since the role interlocks IT management and human resources, HRIS analysts should be able to propose new upgrades that can improve operational efficiency. As an aspiring analyst, you must harness these skills alongside people management to be effective in your role.

Statistical analysis is another important role in fulfilling the responsibilities of an HRIS analyst. So, to become a sought-after specialist, you must be proficient in statistical analysis and data. This includes the ability to use diverse statistical tools to create visualizations and demonstrate the impacts of certain activities on business performance.

Another important skill you should have as an analyst is the ability to audit HR procedures. This includes administration of payrolls, termination of contracts, hiring, and documentation of important information or data.

You must also stay abreast of the technological developments in the industry and have incentives to advance the systems in the company.

Besides these skills, an HRIS analyst should be a great communicator and leader. The roles require a person who can express challenges and solutions to decision-makers within the organization.

Several certifications and programs can equip you with these skills. Here are some of the most prominent ones.

HRIS Certifications to Help You Standout in Your Job Search

If you are looking forward to becoming a specialist, here is a list of certifications that will help you to stand out. They will also help you have a better standing when negotiating for an analyst's salary.

Human Resources Information Program (HRIP)

The certification is offered by the International Association of Human Resources Information Management. It is a comprehensive review of HRIS functions, including technology applications and trends in the industry. The examination evaluates the proficiency and knowledge of human resource workers in working with IT applications and software.

When you obtain the certifications, you demonstrate that you understand core issues related to managing human resource information and data.

Professional in Human Resources

Professional in Human Resources (PHR) is a necessary certification showcasing the human resources field's technical and operational components. It is specifically designed for professionals with broad knowledge of United States laws and regulations.

With a PHR certification, you can oversee an organization's HR needs and the whole organization system. As a person engaged in the day-to-day functions of the organizations, you will focus more on the operational aspects and technology inclusion.

The Society for Human Resources Management – Certified Professional (SHRM – CP)

This is a certification program for individuals who work in operational positions. Suppose you are responsible for daily human resources tasks and policy implementation and act as the organization's go-to person for workers and stakeholders. In that case, SHRM certification is ideal for you.

It gives a broad foundation for diverse professional development options. It also equips you with knowledge about policy development, human resource operations, and strategic planning.

As you prepare to become an HRIS analyst, you must prepare with a full understanding of the job responsibilities and certifications you need to have an edge in getting the right job. With the right understanding of the role, you can negotiate the right salary without undermining the position or tasks involved.

Understanding what the HRIS profession entails will give you leverage against other candidates when applying for similar job positions. It will make you stand out and have higher chance of being selected for your preferred job.


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