Catering Coordinator Job Descriptions

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Catering Coordinator Job Description Template

Catering coordinators are in charge of planning and managing all the needs of events and catering services. Responsibilities include: communicating and providing excellent customer service, organizing, coordinating an event timeline, maintaining inventory, overseeing staff, and assisting with budgeting and financing.

 

Catering Coordinator Job Description 

We are seeking a catering coordinator that is highly organized, efficient, and punctual to manage our catering and event services. The catering coordinator is responsible for welcoming guests/clients, organizing and coordinating event planning, managing food preparation and presentation needs according to the events, inventory maintenance, communicating with third party vendors, supervising and scheduling staff, and ensuring the sanitation standards of the kitchen.

To be successful in catering coordination, the ideal candidate would be professional, personable, provide excellent customer service, and cost management skills. The ideal candidate would also have relevant work history in the food service or hospitality industries. 

Catering Coordinator Responsibilities:

  • Welcome and greeting customers/clients
  • Communicate effectively with guests and staff with a friendly, courteous demeanor
  • Respond to the needs of clients and customers in a timely manner
  • Organize a timeline for the event that is smooth and efficient
  • Ensure that the décor is properly set up and then broken down after the event
  • Ensure that food orders are processed and on time for the events
  • Manage inventory of food and supplies to ensure that all the needs will be met for the event
  • Communicate and coordinate with third party vendors and external suppliers to ensure the inventory is stocked
  • Oversee the catering and kitchen staff
  • Schedule and maintain proper staffing for event schedules
  • Manage budgeting and assist with financing duties including the food and décor budgets for an event
  • Maintain a professional demeanor and appearance at all times

Catering Coordinator Requirements:

  • High school diploma is required and a bachelor’s degree or associate’s degree in hospitality or culinary arts is preferred
  • Prior experience as a catering coordinator, or other relevant position in the hospitality or food service experience industry
  • Finance or business management skills 
  • Excellent communication skills and effective problem-solving skills
  • Organized and punctual

 

Catering Coordinator FAQ:

 

What is a catering coordinator position?

A catering coordinator is in charge of facilitating the catering needs for events. Responsibilities include: overseeing staff, coordination of food preparation and presentation, managing inventory, communicating with third party vendors, and providing excellent customer service to guests and clients. 

Is this catering coordinator description customizable?

Yes! Feel free to start with our job description and customize it based on your company’s specific needs and requirements. 

What should I include in my catering coordinator position description?

The posting for a catering coordinator position should be informative about the company, and describe what you are looking for in regards to the skills and expertise of the ideal candidate. Expand on exactly what is to be expected of a catering coordinator at your company. 

 

Frequently Asked Questions about hiring a Catering Coordinator

What is the best way to find and hire a Catering Coordinator near me?
Online job boards are the best place to find qualified Catering Coordinator applicants. Employers posting their Catering Coordinator job on Indeed get about 13 applications from that board on average.
Which job boards should I post on to find Catering Coordinator applicants?
You should post to multiple job boards at once. The most successful job postings for a Catering Coordinator are on Indeed – but on average, employers post to 14 boards at the same time, using tools like Workstream. Publishing to multiple job boards at once helps you get your first applicant in 20 hours on average, which is shorter than the national average for Catering Coordinator positions.
What's the best way to communicate with applicants looking for a Catering Coordinator role?
SMS has 83% open rates which is higher than phone call or Email. Text to hire today!
Is it OK to text Catering Coordinator job applicants?
Hourly paid workers, such as Catering Coordinators are actually more engaged when texting about jobs. We have found that text messages are 149% better than email at getting an applicant's response. Have a look at Workstream, which automates the process of texting and uses a phone number specifically assigned to your job post so you don’t have to use your personal phone.
Can I use a different phone number to engage Catering Coordinator applicants via text message?
Yes, tools such as Workstream provide custom phone numbers that allow employers to engage with applicants through their tool without having to use a personal or business cell phone.

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