Hire Event Specialists

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Hire Event Specialists

The first step in hiring an event specialist is defining your event’s unique needs. What type of event will you hold? For example, hosting a large corporate conference requires a different skill set than an executive training event. Write a detailed job description that is accurate and specific. Also keep in mind that the job description should be more than just a list of responsibilities. Make sure to promote your company’s strengths and highlight what you can offer the candidate as far as perks or advancement opportunities. It’s a good idea to include information about your company’s unique mission, values, and goals. You also consider sharing about past events that have been successful. In this way, the ideal candidate will be encouraged to apply. 

Posting job announcements on social media, hiring platforms, and online communities will increase the likelihood that the right candidate will apply.

Event Specialist Responsibilities

From planning, managing, and hosting, an event specialist is capable of handling various roles in event management. Under the planning category, an event specialist begins by identifying the client’s needs and vision for the event while taking into account budget and time constraints. The event specialist works alongside the client to create the concept, design, and other details. They may conduct market research on various vendors and suppliers and make appropriate suggestions to the client. 

Additionally, the event specialist conducts site visits and leads pre-event meetings. They ensure that client requirements regarding food, design, logistics, production equipment, and all other details are satisfied. The event specialist acts as a liaison between the client and external vendors and suppliers throughout the planning stage and manages all forms of correspondence and paperwork before the event. 

On the day of the event, the event specialist greets guests upon arrival and may help them find their seats. During the event, they interact and engage with guests, answer any questions, and provide them information about the event as needed.

To ensure that everything is running smoothly, the event specialist coordinates with all members of the staff. In case of unforeseen circumstances or delays, the event specialist must be creative and resolve any concerns quickly. It is important to be familiar with the venue and set-up layout well and to know the staff in  charge of the catering, service, and logistics teams. 

Event Specialist Skills and Qualifications

The ideal candidate for an event specialist is someone who has a passion for people and events and is organized, meticulous, and detail-oriented. Hiring managers use their discretion to decide on the educational background qualifications of the role. A high school diploma or GED is usually required, and a Bachelor’s degree in a related field may also be required. 

Excellent communication and interpersonal skills are valued as the role will involve coordinating and conversing with staff, clients, vendors, and guests. Leadership and time management skills are also important. Prior experience in event management is also generally desired in a candidate.

Just as in any role, hiring an event specialist requires patience and perseverance. But considering everything that an event specialist can contribute, it will be well worth the effort to find someone who is a perfect fit.

29 Event Specialists  applied for jobs in the last 24 hours on Workstream.

H***** U*****(207)-9**-***4
Event Specialists for Hire in Hooksett, NH
Applied less than a minute ago
This applicant applied from Others. Would you like to invite this person to apply?
Completed full applicant profile
Validated mobile number
Uploaded resume
Has legal work authorization
A***** O*****(925)-8**-***7
Event Specialists for Hire in Brentwood, CA
Applied less than a minute ago
This applicant applied from Others. Would you like to invite this person to apply?
Validated mobile number
Uploaded resume
Completed full applicant profile
Has legal work authorization
E***** *****(904)-4**-***2
Event Specialists for Hire in Jacksonville, FL
Applied 1 minute ago
This applicant applied from Ziprecruiter. Would you like to invite this person to apply?
Uploaded resume
Has legal work authorization
Completed full applicant profile
Validated mobile number
I***** A*****(252)-3**-***7
Event Specialists for Hire in Knightdale, NC
Applied 1 minute ago
This applicant applied from Others. Would you like to invite this person to apply?
Has legal work authorization
Uploaded resume
Completed full applicant profile
Validated mobile number
M***** O*****(469)-3**-***9
Event Specialists for Hire in Dallas, TX
Applied 1 minute ago
This applicant applied from Facebook. Would you like to invite this person to apply?
Completed full applicant profile
Validated mobile number
Uploaded resume
Has legal work authorization
H***** R*****(832)-7**-***3
Event Specialists for Hire in Sugar Land, TX
Applied 2 minutes ago
This applicant applied from Others. Would you like to invite this person to apply?
Uploaded resume
Completed full applicant profile
Validated mobile number
U***** U*****(202)-4**-***1
Event Specialists for Hire in Oakland, CA
Applied 2 minutes ago
This applicant applied from Others. Would you like to invite this person to apply? This applicant also applied to 1 other position.
Uploaded resume
Has legal work authorization
Completed full applicant profile
Validated mobile number
R***** H*****(603)-8**-***9
Event Specialists for Hire in Hooksett, NH
Applied 5 minutes ago
This applicant applied from Others. Would you like to invite this person to apply?
Validated mobile number
Uploaded resume
Completed full applicant profile
Has legal work authorization
R***** A*****(404)-9**-***9
Event Specialists for Hire in Atlanta, GA
Applied 6 minutes ago
If this applicant is interested, they typically responds within 1 minutes of being invited to a job. This applicant applied from Others. Would you like to invite this person to apply?
Validated mobile number
Has legal work authorization
Uploaded resume
Completed full applicant profile
O***** Y*****(347)-9**-***4
Event Specialists for Hire in New York City, NY
Applied 6 minutes ago
This applicant applied from Others. Would you like to invite this person to apply?
Uploaded resume
Validated mobile number
Completed full applicant profile

Frequently Asked Questions about hiring a Event Specialist

What is the best way to find and hire a Event Specialist near me?
Online job boards are the best place to find qualified Event Specialist applicants. Employers posting their Event Specialist job on Indeed get about 15 applications from that board on average.
Which job boards should I post on to find Event Specialist applicants?
You should post to multiple job boards at once. The most successful job postings for a Event Specialist are on Indeed – but on average, employers post to 15 boards at the same time, using tools like Workstream. Publishing to multiple job boards at once helps you get your first applicant in 12 hours on average, which is shorter than the national average for Event Specialist positions.
What's the best way to communicate with applicants looking for a Event Specialist role?
SMS has 91% open rates which is higher than phone call or Email. Text to hire today!
Is it OK to text Event Specialist job applicants?
Hourly paid workers, such as Event Specialists are actually more engaged when texting about jobs. We have found that text messages are 117% better than email at getting an applicant's response. Have a look at Workstream, which automates the process of texting and uses a phone number specifically assigned to your job post so you don’t have to use your personal phone.
Can I use a different phone number to engage Event Specialist applicants via text message?
Yes, tools such as Workstream provide custom phone numbers that allow employers to engage with applicants through their tool without having to use a personal or business cell phone.

Try out Workstream to hire a Event Specialist for
your Events business

A revolutionary hiring process for Events positions

A revolutionary hiring process for Events positions Hiring restaurant staff in San Francisco can be a tough job. Workstream can help accelerate the process by letting you post on job boards like Indeed within seconds.


1-Click Job Posting

No more tedious copy and pasting. We integrate with all the top job boards. All applicants funnel into one intuitive dashboard.

Text-to-Apply Posters

Print out your unique QR code and text message number. Applicants scan/text to see all open positions and apply right away.

Automated & 2-Way SMS

Engage with applicants via text. Include links to screening questions, forms, and more. Use 2-way text to answer questions.

Endless Integrations

Connect Workstream to your calendar so applicants can schedule interviews. Streamline onboarding with background check & HR integrations.

Candidate Tracking & Scoring

View all your applicants and employees in one place. Make notes on their progress. Access their docs anytime from anywhere.

Customizable Templates

We provide templates for everything from job postings to offer letters. Send links to docs and tax forms via text message so new hires sign digital copies.

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