Event Staff Job Descriptions

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Event Staff Job Description Template

Event staff play a critical role in ensuring the correct and efficient management of events in both public and corporate settings. The primary duties of an event staff worker include tasks such as: setting up stages and chairs, helping guests navigate the venue, and working the cash registers. 

The role of an event staff worker can vary as certain events require more planning. If hired to work before an event begins, responsibilities could include: ensuring proper stage setup, setting up chairs and bleachers, or even making sure ground areas are ready for sporting events. For example, event staff who are operating in arenas could potentially need to cover an ice surface to make way for a wooden floor for a court oriented game. 

 

Event Staff Job Description 

Our ideal candidate is someone who enjoys working with others and has strong interpersonal skills. An event staff employee will be supervised by an event manager who will assign roles such as: a ticket receptionist, guest greeter, inventory inspector, and other duties required by the venue. 

In addition to job roles, event staff will likely be on their feet for the duration of an event and need a certain level of energy and enthusiasm to succeed.

Event Staff Responsibilities:

  • Setting up necessary chairs and stages for events once unloaded from a truck 
  • Being responsible for facilitating seating organization in respect to fire code regulations and working as an usher
  • Effectively operating cash register systems 
  • Being assigned various tasks by the event manager 
  • Facilitating the proper organization and cleanliness of venues
  • Upholding any necessary safety precautions
  • Providing high levels of customer service 
  • Performing security roles
  • Welcoming guests to the venue and receiving tickets
  • Helping to set up sound and lighting equipment 
  • Serving food and drinks to attendees at the concession stand 
  • Providing relevant information to event attendees 
  • Checking equipment into an inventory system and inspecting for potential damage 
  • Aiding in event packing after the event

Event Staff Requirements:

  • High level of attention to detail 
  • Strong organizational skills
  • A positive attitude and strong interpersonal skills 
  • Strong verbal and written communication 
  • High energy and stamina 
  • Excellent critical thinking abilities 
  • Performing well under pressure 
  • Ability to efficiently multitask 

Event Staff Job Description FAQ:

What Does an Event Staff Position Entail?

Event staff members are part of a larger team that help prepare venues for hosting events from concerts to trade shows. Event staff can work a number of positions in a given night including: ushers, concession workers, security, or ticket takers. In other cases, event staff may be responsible for helping to set up necessary light, sound, and ambiance materials. The goal of the event staff is always to keep an event streamlined and functioning well. 

Can the Event Staff Description Be Customized? 

Every event staff position looks a little different, so highlighting what makes your position unique will give insight to what your company position looks like. Adding in the necessary duties and responsibilities event staff could be required to help find the candidates that best meet your requirements. 

What Details Should Be Included in an Event Specialist Position Description?

Posting an event specialist job position requires you to include relevant company information alongside the relevant qualifications, skills, and qualities you value most in an employee. If you need to explain the needs of your company more carefully, consider what qualities you want to see in the people that you hire. Narrowing in on what your ideal candidate looks like makes the hiring process much easier. 

Frequently Asked Questions about hiring a Event Staff

What is the best way to find and hire a Event Staff near me?
Online job boards are the best place to find qualified Event Staff applicants. Employers posting their Event Staff job on Indeed get about 19 applications from that board on average.
Which job boards should I post on to find Event Staff applicants?
You should post to multiple job boards at once. The most successful job postings for a Event Staff are on Indeed – but on average, employers post to 13 boards at the same time, using tools like Workstream. Publishing to multiple job boards at once helps you get your first applicant in 2 hours on average, which is shorter than the national average for Event Staff positions.
What's the best way to communicate with applicants looking for a Event Staff role?
SMS has 84% open rates which is higher than phone call or Email. Text to hire today!
Is it OK to text Event Staff job applicants?
Hourly paid workers, such as Event Staffs are actually more engaged when texting about jobs. We have found that text messages are 191% better than email at getting an applicant's response. Have a look at Workstream, which automates the process of texting and uses a phone number specifically assigned to your job post so you don’t have to use your personal phone.
Can I use a different phone number to engage Event Staff applicants via text message?
Yes, tools such as Workstream provide custom phone numbers that allow employers to engage with applicants through their tool without having to use a personal or business cell phone.

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