Event Specialist Job Descriptions

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Event Specialist Job Description Template

We are a growing business that is looking for an event specialist to expand our outreach and develop creative marketing strategies and events that will help us reach more clients. The event specialist will help us generate interest in our organization and help us grow. 

 

Event Specialist Job Description 

Your main duties in this position are to conceptualize event themes, prepare and manage event timelines, and generate media interest in ways that will make people interested in knowing more about our business. We want a variety of exciting and vibrant events to draw people in and remember us.

You will need to be able to plan events from conceptualization to implementation. You need to be organized and have excellent time management skills. You will be in charge of planning our event calendar and managing our timeline for future events to meet our goals for engagement and outreach.  

You will be in charge of finding the locations for the events as well as planning any activities. This will mean arranging for catering, staffing, security, and entertainment. Ideally, you will have superb interpersonal skills to develop relationships with vendors. If the event has speakers you will need to go over any speaker notes. You need to ensure that the event runs smoothly.  

This job will require you to be creative to plan different kinds of events and to generate interest for them. We want to draw in as many people as we can to these events and that will require using different kinds of media, including social media, to advertise. You will be in charge of developing the marketing strategy and organizing any marketing material for the events.

You will need to be able to work with others to succeed in this position and be a strong leader. You will be constantly planning, scouting, and managing others. You will need to be able to work in large groups and delegate tasks appropriately. In this position, you are reflecting our business and you need to always keep that in mind while planning events. 

You will be in charge of managing the event staff as well. We need someone who plans for every possibility and has multiple contingency plans.     

You will also be in charge of setting the budget and staying within budget. You will be required to process payments and invoices. When the event is over, you will be responsible for writing a post-event report which will detail what worked and what needs to be improved upon. You will also need to assess risk and make calculated decisions about the events planned.   

Event Specialist Responsibilities

  • Creating and organizing the event schedule for multiple events 
  • Developing a variety of event concepts
  • Managing and maintaining event budgets
  • Site selection and research
  • Coordinating vendors and logistics
  • Organizing physical and digital marketing
  • Paying vendors and processing invoices
  • Maintain relationships with vendors
  • Organize security when necessary
  • Coordinating with speakers and approving speaker notes. 
  • Writing a post-event report to debrief what went right and what can be improved upon
  • Calculate risks and rewards with big event decisions
  • Develop relationships with potential clients to grow our business

Event Specialist Requirements

  • A degree in hospitality, public relations, marketing, or a similar field
  • Technical skills in budgeting
  • The ability to keep all the moving parts of various events organized
  • Event planning experience with a background in project management
  • Detail-oriented with a keen eye to the small details
  • Self-motivated with strong leadership skills
  • Strong interpersonal skills
  • Creativity
  • The ability to communicate the proper expectations for the event to a large team

 

Event Specialist Job Description FAQ

Can I use your event specialist job description template?

You can use our template as a starting point but should customize your description to highlight the unique aspects of your event specialist position. Doing so will help you attract candidates who are an ideal match for your business.

What should I include in my event specialist help wanted ads?

For the best results, consider using the template that we’ve provided above. Start with a compelling description of the job. Then, move to lists that cover the major responsibilities and requirements. Be as detailed as possible so that your applicants have a clear understanding of what you’re looking for.

 

          

Frequently Asked Questions about hiring a Event Specialist

What is the best way to find and hire a Event Specialist near me?
Online job boards are the best place to find qualified Event Specialist applicants. Employers posting their Event Specialist job on Indeed get about 18 applications from that board on average.
Which job boards should I post on to find Event Specialist applicants?
You should post to multiple job boards at once. The most successful job postings for a Event Specialist are on Indeed – but on average, employers post to 11 boards at the same time, using tools like Workstream. Publishing to multiple job boards at once helps you get your first applicant in 17 hours on average, which is shorter than the national average for Event Specialist positions.
What's the best way to communicate with applicants looking for a Event Specialist role?
SMS has 88% open rates which is higher than phone call or Email. Text to hire today!
Is it OK to text Event Specialist job applicants?
Hourly paid workers, such as Event Specialists are actually more engaged when texting about jobs. We have found that text messages are 139% better than email at getting an applicant's response. Have a look at Workstream, which automates the process of texting and uses a phone number specifically assigned to your job post so you don’t have to use your personal phone.
Can I use a different phone number to engage Event Specialist applicants via text message?
Yes, tools such as Workstream provide custom phone numbers that allow employers to engage with applicants through their tool without having to use a personal or business cell phone.

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