Hire Event Hosts
There are so many varied components that go into planning an event. Securing a comfortable venue, serving delicious food, and creating a program are all important to an event’s success. However, an event host is needed to set the tone, interact with guests, and manage the event itself.
The first step in hiring an event host is defining your event’s unique needs. For example, hosting niche corporate events is very different from hosting birthday celebrations. Writing a detailed job description that is accurate and specific is key to attracting the right candidate. Additionally, make sure to promote your company and highlight what you can offer the candidate. What would make your company stand out? A great way to do this is to let them know about your company’s mission, values, and goals. You may even consider sharing about past events that you have executed. These specifics will encourage the right candidates to apply.
Event Host Responsibilities
An event host is probably the most visible member of the events team. The primary responsibility of the event host is to create an inviting, comfortable, and warm atmosphere for the guests. Once the guests arrive, the event host greets them and may help them find their seats. During the event, they engage with guests, answer their questions, and provide them information about the event as needed.
To ensure that the event is running smoothly, the event host coordinates with all members of the staff. In case of unforeseen circumstances or delays, the event host must be creative and resolve the concern immediately. The event host should be very familiar with the venue and set-up layout as well as those in the catering, service, and logistics teams.
Additionally, an event host may also act as an emcee of the event. To be successful in this aspect, the host must prepare well. For corporate events, reviewing the company’s brand information and knowing the key people to focus on may be helpful. For weddings and other milestone events, learning special details and fun anecdotes will help entertain the guests.
In any event, the goal is to keep the guests engaged while remaining aligned with the client’s brand and requirements. Lastly, the event host ensures compliance with food, health, and safety obligations.
Event Host Skills and Qualifications
The ideal candidate for an event host has a strong background in customer service, preferably in event management or a similar role. Regarding educational requirements, at least a high school diploma or GED is typical, and a bachelor’s degree in any related field strengthens a candidate’s resume.
Excellent communication and interpersonal skills are important as the role involves conversing with staff, clients, vendors, and guests. An event host must have the confidence to engage with various types of personalities professionally at all times. Leadership, time management, and organizational skills are valued as well. The candidate must be able to meet the physical demands of the job, such as standing for long periods and walking back and forth at large venues. Lastly, the candidate must be able to work irregular hours, on weekends, and on holidays.
Hiring a fantastic event host will ensure that the event runs smoothly. An effective event host will enable clients to have more time to engage with their guests, relax, and have a wonderful time.