Hire Event Staff
Whether large or small, the success of an event relies on the event staff behind the scenes. Working in tandem, all team members contribute their talents to bring the client’s vision to life.
Hiring event staff begins with writing a compelling job posting. Aim to be as detailed as possible, and outline specific responsibilities and expectations of the ideal candidate. Make it accurate, eye-catching, and thorough. You may consider including some examples of successful events you have completed as well as unique aspects of your company culture. The goal is to attract motivated and professional candidates.
For someone who wants to break into the event industry, working in event staff can be a stepping stone to valuable on-the-job experience. Make sure to highlight the possibilities of training and job advancement, as ambitious candidates will be more eager to apply if they know that there is room for growth.
Aside from general job boards, it is helpful for hiring managers to post job announcements on industry-specific job boards, online groups, and communities as well. In this way, you will have a wider talent pool from which to attract candidates.
Event Staff Responsibilities
Event staff members are part of the event team who work under the supervision of an event manager. Generally, event staff help with the logistics of an event. Their typical responsibilities include organizing equipment and setting up an event space, arranging design elements and production materials on stage, welcoming guests, and ushering them to their assigned tables.
Additionally, event staff assist in the set-up of other specialized equipment; lighting, speakers, and booths. Depending on the need, event staff may also help the event host entertain guests and answer inquiries. They must be very familiar with the venue’s layout, facilities, and other event specifics.
After the event, event staff help clean up the venue and assist in taking inventory of all used and unused items. Storing, packing supplies, and loading them to vehicles may be required. Lastly, event staff may also assist in handling invoices and billing.
Event Staff Skills and Qualifications
How does one qualify to apply for this position? The ideal candidates for event staff are organized, pay attention to detail, and can easily follow instructions. A helpful attitude, willingness to learn, and strong communication skills are valued qualities. Client satisfaction is the objective.
Generally, a High School diploma or GED is required. Previous experience as event staff is a plus but not a must. Be sure to highlight if the company will provide training.
The candidate should be able to meet the physical demands of the job, including being able to stand for long periods of time and carry heavy supplies. Lastly, the candidates also should be willing to work irregular hours, on weekends, and holidays.
Any event team is strengthened by a solid event staff. They ensure set-up and cleanup run smoothly and embody competency and professionalism at all times.