Hire Event Planners
Memorable events are the culmination of moments that make an impact. Synchrony of various elements and effective collaboration of teams make an event successful. From catering, design, suppliers, and special programs, each detail starts from scratch. Overwhelming? Of course! That’s where an event planner comes in. From conception to completion, the event planner has it all under control.
Finding an event planner begins with writing an enticing job description that will make a great first impression to candidates. Create a job posting that evokes both curiosity and excitement, detailed but not intimidating, fun but not too casual. Clearly outline the responsibilities and highlight specific expectations of the ideal candidate. Expected work hours and schedules should be included.
Posting job announcements on social media, hiring platforms, and online community groups will help widen the selection pool. If you want to gain referrals from your employees, consider offering a referral incentive. The right event planner is out there. Let them know that you are hiring!
Event Planner Responsibilities
First and foremost, an event planner must have the client’s vision in mind. Planning starts by defining the client’s objectives, identifying the client’s needs and vision for the event, while taking into account budget and time constraints. It is the responsibility of the event planner to conduct market research on various vendors and suppliers and make the necessary suggestions to the client. A contract will ensure that all details will be laid out clearly, serving as a guide through the planning process.
The event planner conducts site visits and leads pre-event meetings. In this way, they ensure that client requirements regarding food, design, logistics, production equipment, and more are met. The event planner acts as a liaison between the client and external vendors and suppliers throughout the planning process and manages all forms of correspondence and paperwork leading up to the event.
Additionally, the event planner ensures compliance with all legal, health, and safety obligations of all involved parties. On the day of the event, the event planner troubleshoots issues as needed to keep the timeline on track. Lastly, the event planner conducts a post-event evaluation to take note of feedback and areas for improvement.
Event Planner Skills and Qualifications
The ideal candidate is someone who has a passion for people and events, and is organized, meticulous, and detail-oriented. Excellent communication and interpersonal skills are important since the role entails conversing with staff, clients, vendors, and guests. Leadership, time management, and organizational skills are imperative for dealing with unexpected outcomes. Prior experience in event management is valued. At minimum, hiring managers require a high school diploma or GED, and may also require a Bachelor’s degree in a related field.
Organizing an event is challenging. Working with an efficient and enthusiastic event planner brings a sense of calm and control to the event planning and execution process.