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Hiring Event Coordinators

What makes an event memorable? A lively group of people gathered in a beautiful venue, eating delectable food, while enjoying an engaging program all make for an awesome event. Without a doubt, behind every successful event is an amazing event coordinator armed with all the event details, lists, and technical know-how to make a party or work function run smoothly.

An event coordinator is a role that is not for the faint of heart. Tasked with managing an event from conception to completion and everything else in between, an event coordinator must pay great attention to detail and possess a relentless passion for events and bringing people together. 

Hiring an event coordinator begins with drafting an enticing and compelling job description that evokes both curiosity and excitement in job seekers. It is first and foremost important to highlight the role’s importance in a company’s daily operations. Job seekers must be able to picture themselves working for your company through the details provided in the job description. 

Responsibilities

An event coordinator wears many hats. For an event to run smoothly, all the details and aspects that constitute the entire event must be covered.  An event coordinator handles design, planning, and execution while managing all deliverables within a set timeline. This includes identifying the client’s needs and vision for the event, taking into account budget and time constraints. It is up to the event planner to also conduct market research on various vendors and suppliers and make the necessary suggestions to the client. 

Ensuring compliance with legal, health, and safety obligations of all involved parties is another responsibility. Is the food set-up properly? How about the speakers for the conference? If one of the spotlights suddenly burns out, what is going to happen? The event coordinator must be able to think rationally under pressure, ready to troubleshoot any concern that may arise.

Tasks under the administrative umbrella include management of all forms of correspondence with the events team, external vendors, clients, and venue staff. The event coordinator must know the ins and outs of the venue and allotted space, the people responsible for each aspect of the event, the timeline, the sequence of program events, and even financial transactions such as rental payments and deposits. Everything should be right on budget, as set by the client. 

Additionally, the Event Coordinator collaborates with the venue maintenance staff and external vendors in making sure that the needed equipment such as machines, sound systems, light and music equipment, and venue facilities are all functioning well. Lastly, a post-event evaluation is conducted to give feedback and areas for improvement. This is useful for the team’s growth and success.   

Skills and Qualifications

The ideal candidate for an event coordinator is a person who has a passion for people and events, someone who is organized, energetic, meticulous, and detail-oriented. 

Excellent communication and interpersonal skills are crucial since the role will entail conversing with staff, clients, vendors, and guests. Leadership, time management, and organizational skills are also important. Apart from these, knowledge of office software systems such as Microsoft and Google, as well as prior experience in events management are required. 

Hiring managers have the prerogative to decide on the educational background qualifications of the role. While a high school diploma or GED may be the minimum qualification for most companies, a Bachelor’s degree or higher education may be required, depending on company policy. 

With all the responsibilities of an event coordinator, it is undeniable that this role may seem daunting to job seekers. However, a wonderfully crafted job description and a customer-centric recruitment process will surely be key to hiring a rock star event coordinator who will deliver flawless results, one event at a time. 

  

  

  

35 Event Coordinators  applied for jobs in the last 24 hours on Workstream.

I***** A*****(252)-3**-***7
Event Coordinators for Hire in Knightdale, NC
Applied less than a minute ago
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M***** O*****(469)-3**-***9
Event Coordinators for Hire in Dallas, TX
Applied 1 minute ago
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H***** R*****(832)-7**-***3
Event Coordinators for Hire in Sugar Land, TX
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U***** U*****(202)-4**-***1
Event Coordinators for Hire in Oakland, CA
Applied 1 minute ago
This applicant applied from Others. Would you like to invite this person to apply? This applicant also applied to 1 other position.
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R***** H*****(603)-8**-***9
Event Coordinators for Hire in Hooksett, NH
Applied 4 minutes ago
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R***** A*****(404)-9**-***9
Event Coordinators for Hire in Atlanta, GA
Applied 5 minutes ago
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O***** Y*****(347)-9**-***4
Event Coordinators for Hire in New York City, NY
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R***** B*****(323)-4**-***6
Event Coordinators for Hire in Culver City, CA
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A***** O*****(813)-2**-***8
Event Coordinators for Hire in Brandon, FL
Applied 7 minutes ago
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H***** H*****(929)-8**-***1
Event Coordinators for Hire in Brooklyn, NY
Applied 8 minutes ago
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Frequently Asked Questions about hiring a Event Coordinator

What is the best way to find and hire a Event Coordinator near me?
Online job boards are the best place to find qualified Event Coordinator applicants. Employers posting their Event Coordinator job on Indeed get about 15 applications from that board on average.
Which job boards should I post on to find Event Coordinator applicants?
You should post to multiple job boards at once. The most successful job postings for a Event Coordinator are on Indeed – but on average, employers post to 15 boards at the same time, using tools like Workstream. Publishing to multiple job boards at once helps you get your first applicant in 13 hours on average, which is shorter than the national average for Event Coordinator positions.
What's the best way to communicate with applicants looking for a Event Coordinator role?
SMS has 93% open rates which is higher than phone call or Email. Text to hire today!
Is it OK to text Event Coordinator job applicants?
Hourly paid workers, such as Event Coordinators are actually more engaged when texting about jobs. We have found that text messages are 165% better than email at getting an applicant's response. Have a look at Workstream, which automates the process of texting and uses a phone number specifically assigned to your job post so you don’t have to use your personal phone.
Can I use a different phone number to engage Event Coordinator applicants via text message?
Yes, tools such as Workstream provide custom phone numbers that allow employers to engage with applicants through their tool without having to use a personal or business cell phone.

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