Event Planner Job Descriptions

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Event Planner Job Description Template

 

We are a venue looking to hire an event planner to help us streamline events held at our venue. We are looking for someone who can plan a wide variety of events with attention to detail to create memorable and unique experiences for our customers. 

 

Event Planner Job Description 

 

You will be responsible for overseeing the planning of and managing all aspects of our events. This means developing initial concepts for the event, designing the theme, coordinating with vendors, and making sure the day of the event goes smoothly. You have to be able to communicate well with others throughout the planning process. You must also be able to do meticulous work under pressure with a high level of attention to detail. 

You must be able to manage a large team. The teams that you manage may include people who work at the venue or outside clients and vendors. You must be able to delegate tasks appropriately to ensure that the event goes smoothly. You will also be responsible for managing the set-up, take-down, and clean-up of events.  

For the events we host outside of the venue, you will be in charge of scouting and researching locations, soliciting bids, and working with vendors. This can include catering, finding staffers, and entertainment. 

You will be in charge of managing the budget and finances for the event. You will set a budget for each event depending on the needs and requirements. You will also be in charge of processing invoices and payments and making sure that the event stays within budget.   

You must have an eye for detail in order to make sure our events stand out. We are looking for someone who can conceptualize an idea and turn it into reality. This job requires strong communication skills to make sure that everyone involved in the process is on the same page at all times. 

You must be able to multitask and work under pressure. An ability to predict risk and anticipate needs is a must. You must account for problems and plan for solutions that we may never need ahead of time. It is important that everybody working at the event knows what can go wrong and what to do if something does go wrong.  

The ideal candidate thinks creatively and out-of-the-box. We want our guests to be impressed and satisfied when the event is over. When each event is over you will be expected to write a post-event write-up to analyze how the event went, including what went well and what needs to be improved going forward.  

Event Planner Responsibilities

  • Identifying our clients’ requirements and needs for events 
  • Developing and implementing various event themes and types 
  • Preparing the event budget, invoices, and payments
  • Researching and booking appropriate event venues
  • Organizing suppliers, caterers, staff, and entertainment
  • Coordinating the logistics of each event
  • Managing the setup, teardown, and cleanup of the event
  • Anticipating needs and preparing for any potential problems 
  • Developing post-reports of each event to determine effectiveness

Event Planner Requirements

  • A degree in hospitality, public relations, management, or in a related field. 
  • Experience in event planning or project management, with a successful record of planned events. 
  • The ability to keep track of all the moving parts of an event 
  • Strong communication skills to make sure that everyone has realistic expectations
  • Creative and original thinker
  • Ability to lead a large team and delegate tasks effectively
  • Detail-oriented
  • Ability to manage your own time and keep others on the schedule
  • Ability to budget appropriately and process payments

 

Event Planner Job Description FAQ

 

Can I use your event planner job description template?

You can use our template as a starting point but should customize your description to highlight the unique aspects of your event planner position. Doing so will help you attract candidates who are an ideal match for your business.

What should I include in my event planner help wanted ads?

For the best results, consider using the template that we’ve provided above. Start with a compelling description of the job. Then, move into lists that cover the major responsibilities and requirements. Be as detailed as possible so that your applicants have a clear understanding of what you’re looking for.

   

Frequently Asked Questions about hiring a Event Planner

What is the best way to find and hire a Event Planner near me?
Online job boards are the best place to find qualified Event Planner applicants. Employers posting their Event Planner job on Indeed get about 18 applications from that board on average.
Which job boards should I post on to find Event Planner applicants?
You should post to multiple job boards at once. The most successful job postings for a Event Planner are on Indeed – but on average, employers post to 14 boards at the same time, using tools like Workstream. Publishing to multiple job boards at once helps you get your first applicant in 6 hours on average, which is shorter than the national average for Event Planner positions.
What's the best way to communicate with applicants looking for a Event Planner role?
SMS has 91% open rates which is higher than phone call or Email. Text to hire today!
Is it OK to text Event Planner job applicants?
Hourly paid workers, such as Event Planners are actually more engaged when texting about jobs. We have found that text messages are 144% better than email at getting an applicant's response. Have a look at Workstream, which automates the process of texting and uses a phone number specifically assigned to your job post so you don’t have to use your personal phone.
Can I use a different phone number to engage Event Planner applicants via text message?
Yes, tools such as Workstream provide custom phone numbers that allow employers to engage with applicants through their tool without having to use a personal or business cell phone.

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