Party Planner Job Descriptions

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Party Planner Job Description

A party planner focuses on the creation, organization, and execution of parties. It’s their job to ensure that corporate receptions, weddings, birthday parties, and other events go according to their clients’ wishes. To do this, a party planner will take on various roles. These can vary somewhat based on their clients’ requests and expectations. For example, it will be the party planner’s job to choose a site for the event and draw up floor plans. Then, the party planner will be responsible for liaising with caterers, musicians, and other service providers. Other tasks that an employee in this role will complete include monitoring guest confirmations, answering questions, and managing the event as it’s happening to ensure that it goes as planned.

To qualify for this role, an individual usually needs to have a degree in hospitality or a related field. It’s also beneficial to have excellent time management skills and high attention to detail.

Party Planner Job Description Template

We’re looking for a skilled party planner to add to our team. In this role, it will be your job to help your clients create memorable events. You’ll help with the development, planning, and execution of events like weddings, birthday parties, and corporate receptions, among others.

Your tasks will vary based on the unique needs of each client. But you’ll often be tasked with helping them select a venue and then creating a floor plan for the event. You’ll also manage the hiring of caterers, musicians, and other service providers based on the client’s requests and goals.

When the event occurs, you will be there to ensure that it goes smoothly. You will need to be able to think on your feet and be capable of addressing problems as they arise on the day of the event.

We’re looking for someone who has a degree in hospitality and previous experience in a similar role. If you think that you would be a good fit for the job, then reach out to us with your resume to begin the application process.

Party Planner Responsibilities:

  • Help each client determine what they want their event to be like, offering suggestions and responding to their ideas
  • Assist in the choosing of venues and the creation of floor plans
  • Hire and manage relationships with service providers like caterers and musicians
  • Attend the party and manage it as it’s happening to ensure it goes as planned
  • Manage guest confirmations and cancellations

Party Planner Requirements:

  • Bachelor’s degree in hospitality or a related field is preferred
  • Strong portfolio of previous party-planning work
  • Excellent time management skills and high attention to detail
  • Ability to multitask and manage events as they’re occurring in real-time

Party Planner FAQ

What tasks does a party planner complete?

A party planner designs, plans, and manages events. It’s their job to help their clients find venues, create floor plans, and hire service providers. A party planner will also help their clients determine what their event will look like by assisting them during the idea generation phase of the planning process.

What should I include in my party planner help-wanted ads?

We recommend that you follow the outline we’ve used above. That means you should start with a few paragraphs that talk about the most important parts of the job. Then create two lists to show its detailed responsibilities and requirements.

Can I use your party planner job description template?

Yes, you can use as much or as little of our party planner template as you find useful. But make sure that you supplement what we’ve written with your own information if some of it differs from what’s included above.

Frequently Asked Questions about hiring a Party Planner

What is the best way to find and hire a Party Planner near me?
Online job boards are the best place to find qualified Party Planner applicants. Employers posting their Party Planner job on Indeed get about 13 applications from that board on average.
Which job boards should I post on to find Party Planner applicants?
You should post to multiple job boards at once. The most successful job postings for a Party Planner are on Indeed – but on average, employers post to 11 boards at the same time, using tools like Workstream. Publishing to multiple job boards at once helps you get your first applicant in 7 hours on average, which is shorter than the national average for Party Planner positions.
What's the best way to communicate with applicants looking for a Party Planner role?
SMS has 91% open rates which is higher than phone call or Email. Text to hire today!
Is it OK to text Party Planner job applicants?
Hourly paid workers, such as Party Planners are actually more engaged when texting about jobs. We have found that text messages are 125% better than email at getting an applicant's response. Have a look at Workstream, which automates the process of texting and uses a phone number specifically assigned to your job post so you don’t have to use your personal phone.
Can I use a different phone number to engage Party Planner applicants via text message?
Yes, tools such as Workstream provide custom phone numbers that allow employers to engage with applicants through their tool without having to use a personal or business cell phone.

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