Hire a Purchasing Agent
Purchasing agents are hardworking professionals in the supply chain space. More than just buying goods and services for a business, they make important buying decisions that can directly affect the productivity of a business.
Purchasing agents work in manufacturing companies in a variety of industries, warehouses, retail, and distribution centers on a part-time or full-time arrangement. While the position of purchasing agent is considered a junior role, it is a good opportunity for eager individuals who wish to start a career in the supply chain space as it offers valuable learning and working experience. The career path for a purchasing agent highly depends on the company. Purchasing agents work under the direct supervision of a purchasing specialist or a purchasing manager.
A job description helps recruitment managers attract ideal candidates and encourage them to apply. A clear job description allows applicants to learn not just about the job vacancy, but also get a feel of what the company offers. It is important for hiring managers to use the job description creatively and stand out in the sea of job listings posted every day. To do this, one must think as a job seeker would. What will make a lasting impression?
Responsibilities of a Purchasing Agent
Just as their job title implies, the primary responsibility of purchasing agents is to select or buy goods and services for their company’s use. These goods and services may be used in the company’s production or manufacturing facility or be sold for profit. To make informed purchasing decisions, purchasing agents conduct market research about goods and services relevant to their company. They must keep themselves updated with the latest market and supplier trends in their niche.
Purchasing agents are also responsible for getting the best deal for the interest of the company. This involves comparing different vendors and suppliers, negotiating with them, and analyzing which one will benefit the company most. They consider multiple factors like reliability, product quality, and budget. Purchasing agents work under the supervision of a purchasing manager. They ensure that all proposals, contracts, and purchase orders follow company policies and regulations.
Furthermore, purchasing agents maintain records of all purchase orders, sales records, invoices, payments, and transactions of the company. They also schedule product deliveries and ensure that the company’s raw materials and other supplies are always adequate.
Skills and Qualifications of a Purchasing Agent
Most employers require candidates to have completed an associate’s degree or bachelor’s degree in supply chain management, business management, or a similar field. Previous work experience in the same role is an advantage. Proficiency in using inventory management software programs as well as CRM or client relationship management software is beneficial.
To be successful as a purchasing agent, candidates need to have strong organizational and analytical skills since they engage with vendors and suppliers. They must understand how to effectively prioritize tasks at hand and make purchasing decisions. Additionally, strong interpersonal and communication skills are part of the job. Lastly, candidates must pay close attention to detail and be meticulous in maintaining records and databases.