Hire Office Administrators

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Hire Office Administrators

Hiring an office administrator may be perceived as a non-essential role for startups and small companies. However, as businesses begin to scale and become larger, one will find that an office administrator will be an incredible addition to the workplace. This role could be likened to a CEO’s second set of eyes in the workplace. From administrative tasks to dealing with internal and external clients, the office administrator ensures that the daily operations of an office run smoothly and efficiently. 

The process of hiring an effective office administrator begins with drafting an enticing and compelling job description that evokes both curiosity and excitement to job seekers. To hire an office administrator, it is first and foremost important to highlight the role’s importance in a company’s daily operations. Job seekers must be able to picture themselves working for your company through the details provided in the job description. 

Responsibilities

An office administrator wears many hats. For an office to run its daily operations optimally, the essential needs of the employees should be met. An office administrator is typically the first person an employee will look for to find a solution to any concern. Is a printer not functioning properly? Does somebody need extra office supplies for a task? Are there potential clients coming in for an office visit? The office administrator is the point person for these concerns.  

Under the scope of work of an office administrator are a combination of administrative work, office culture building, and client relationship management.   Administrative tasks include management of all forms of correspondence to the company like letters, emails, parcels, supervising members of the administrative staff, tracking and replenishing office supplies so as not to interrupt the day to day operations, and handling minor financial transactions such as rental payments and deposits. Additionally, the office administrator collaborates with the office maintenance staff and external vendors in making sure that the company office equipment such as machines, computer systems, and office facilities are all functioning well. 

Moreover, an Office Administrator may also work closely with Human Resources in building and maintaining a great work culture and environment. Tasks may include team building activities, rewards and recognition practices, and even managing employee complaints and grievances that may arise. 

Is the company planning to host prospective external clients and partners for a company event? A competent office administrator can take care of the details like hotel bookings, event requirements, and catering. 

In hiring for the role, it is best for hiring managers to be as detailed as possible regarding the responsibilities of the office administrator. The key is to convey job expectations clearly and concisely and to make potential applicants feel excited to apply.

Skills and Qualifications

The ideal candidate for an office administrator is a person who possesses a passion for serving others and is not afraid of challenges.  Excellent communication and interpersonal skills are great to have since the role will entail conversing with company employees and external contractors. Leadership, time management, and organizational skills will come in handy each day as needs may arise. Knowledge of office software systems such as Microsoft and Google, as well as prior experience in customer service or office management are a plus.   

Hiring managers have the prerogative to decide on the educational background qualifications of the role. While a high school diploma or GED may be the minimum qualification for most companies, a Bachelor’s degree or higher education may be required, depending on company policy. 

With all the responsibilities of an office administrator, this role may seem daunting to job seekers. However, a wonderfully crafted job description and a customer-centric recruitment process will be key to hiring a fantastic office administrator for your company.

27 Office Administrators  applied for jobs in the last 24 hours on Workstream.

R***** U*****(760)-4**-***7
Office Administrators for Hire in Temecula, CA
Applied 1 minute ago
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E***** I*****(225)-4**-***5
Office Administrators for Hire in Baton Rouge, LA
Applied 2 minutes ago
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Looking for: Full time and part time
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A***** L*****(925)-7**-***4
Office Administrators for Hire in Pittsburg, CA
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H***** A*****(504)-2**-***2
Office Administrators for Hire in New Orleans, LA
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Looking for: Full time and part time
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A***** L*****(563)-5**-***9
Office Administrators for Hire in Dubuque, IA
Applied 3 minutes ago
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L***** U*****(706)-3**-***5
Office Administrators for Hire in Braselton, GA
Applied 4 minutes ago
This applicant applied from Others. Would you like to invite this person to apply? This applicant also applied to 2 other positions.
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I***** A*****(267)-5**-***4
Office Administrators for Hire in Philadelphia, PA
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N***** A*****(559)-3**-***8
Office Administrators for Hire in Fresno, CA
Applied 4 minutes ago
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A***** A*****(408)-9**-***1
Office Administrators for Hire in San Jose, CA
Applied 5 minutes ago
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Looking for: Part time
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R***** R*****(682)-2**-***1
Office Administrators for Hire in Plano, TX
Applied 5 minutes ago
This applicant applied from Others. Would you like to invite this person to apply? This applicant also applied to 1 other position.
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Frequently Asked Questions about hiring a Office Administrator

What is the best way to find and hire a Office Administrator near me?
Online job boards are the best place to find qualified Office Administrator applicants. Employers posting their Office Administrator job on Indeed get about 20 applications from that board on average.
Which job boards should I post on to find Office Administrator applicants?
You should post to multiple job boards at once. The most successful job postings for a Office Administrator are on Indeed – but on average, employers post to 14 boards at the same time, using tools like Workstream. Publishing to multiple job boards at once helps you get your first applicant in 6 hours on average, which is shorter than the national average for Office Administrator positions.
What's the best way to communicate with applicants looking for a Office Administrator role?
SMS has 93% open rates which is higher than phone call or Email. Text to hire today!
Is it OK to text Office Administrator job applicants?
Hourly paid workers, such as Office Administrators are actually more engaged when texting about jobs. We have found that text messages are 119% better than email at getting an applicant's response. Have a look at Workstream, which automates the process of texting and uses a phone number specifically assigned to your job post so you don’t have to use your personal phone.
Can I use a different phone number to engage Office Administrator applicants via text message?
Yes, tools such as Workstream provide custom phone numbers that allow employers to engage with applicants through their tool without having to use a personal or business cell phone.

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