Clerical Assistant Job Descriptions

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Clerical Assistant Job Description Template

Job Title: Clerical Assistant

Job Type: Full-time

Job Location: [Insert location]

Job Summary:

The Clerical Assistant will be responsible for providing administrative support to the office staff. The ideal candidate will have excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. The Clerical Assistant will be responsible for maintaining accurate records, managing files, and performing other administrative duties as assigned.

Job Responsibilities:

  • Answering and directing phone calls
  • Managing and organizing files
  • Preparing and distributing correspondence
  • Assisting with data entry and record keeping
  • Performing general office duties such as photocopying, faxing, and scanning
  • Assisting with scheduling and coordinating appointments and meetings
  • Providing support to other staff members as needed

Job Requirements:

  • High school diploma or equivalent
  • 1-2 years of experience in an administrative or clerical role
  • Proficient in Microsoft Office Suite
  • Excellent organizational and time management skills
  • Strong attention to detail
  • Ability to multitask and prioritize tasks effectively
  • Excellent communication and interpersonal skills


The salary for this position will be commensurate with experience.


Our company offers a comprehensive benefits package, including health insurance, dental insurance, and a 401(k) plan.

Application Process:

To apply for this position, please submit your resume and cover letter to [Insert contact information]. We will review all applications and contact qualified candidates for an interview.

Frequently Asked Questions about hiring a Clerical Assistant

What is the best way to find and hire a Clerical Assistant near me?
Online job boards are the best place to find qualified Clerical Assistant applicants. Employers posting their Clerical Assistant job on Indeed get about 10 applications from that board on average.
Which job boards should I post on to find Clerical Assistant applicants?
You should post to multiple job boards at once. The most successful job postings for a Clerical Assistant are on Indeed – but on average, employers post to 15 boards at the same time, using tools like Workstream. Publishing to multiple job boards at once helps you get your first applicant in 8 hours on average, which is shorter than the national average for Clerical Assistant positions.
What's the best way to communicate with applicants looking for a Clerical Assistant role?
SMS has 80% open rates which is higher than phone call or Email. Text to hire today!
Is it OK to text Clerical Assistant job applicants?
Hourly paid workers, such as Clerical Assistants are actually more engaged when texting about jobs. We have found that text messages are 172% better than email at getting an applicant's response. Have a look at Workstream, which automates the process of texting and uses a phone number specifically assigned to your job post so you don’t have to use your personal phone.
Can I use a different phone number to engage Clerical Assistant applicants via text message?
Yes, tools such as Workstream provide custom phone numbers that allow employers to engage with applicants through their tool without having to use a personal or business cell phone.

Try out Workstream to hire a Clerical Assistant for
your Admin business

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