Hire an Office Manager
Office managers are responsible for the efficient and smooth functioning of an office, and perform a range of administrative, managerial, and even financial tasks. They typically ensure workplace efficiency and functioning of day-to-day office operations. Depending on the size and structure of the organization, the job can be wide-ranging. Given the nature of the duties, office managers work individually or manage a team of administrative or support staff. Often, the role has overlapping responsibilities with other workplace-focused job roles, like the HR assistant, company secretary, facilities manager, and marketing assistant. Any organization with more than a few employees may employ an office manager. Some industries that hire for this position include manufacturing, healthcare and hospitals, education, finance, local authorities, and non-profits. The compensation package consists of an average base salary of $50,980 and up to a $3,000 cash bonus per year with other attractive perks. Career progression generally leads to advancement to supervisory or specialization roles after having gained the right experience and expertise.
What does an office manager do?
The typical duties of an office manager include arranging meetings, managing databases, booking transport and accommodation, organizing company events or conferences, and dealing with regular correspondence. Office managers are also in charge of designing, implementing, and maintaining office policies by executing standards and procedures, measuring results against the established performance standard, and making necessary adjustments as and when required. Additionally, they are responsible for liaising with staff, suppliers, and clients. Some office managers are in charge of delegating duties to junior employees, supervising, and monitoring their work. In some organizations, the office manager assists the HR team in updating personnel records and arranging interviews, while in others, they support the finance department by helping with the office budget.
Qualifications required for an Office Manager
A degree can be beneficial in landing this job, and graduates from all disciplines may apply for this position. However, many hiring managers prefer experience over a degree. Some employers insist that the candidate should have a minimum of two years of experience. Having previous experience in an office-based role or customer-facing work experience is essential. Knowledge of relevant software packages and IT skills are a plus. Good interpersonal, time management, and organizational skills are critical for the role. To become an office manager, the applicant should have excellent communication skills, be comfortable working with all levels of employees and be adept at building relationships. Other essential skills for the role include reliability and discretion, adaptability, attention to detail, and problem-solving skills. Hiring for the position is usually done through advertisements, using job boards, newspapers (local, regional, national), and through specialist recruitment agencies.