File Clerk Job Descriptions

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File Clerk Job Description Template

Job Title: File Clerk

Job Summary: We are seeking a detail-oriented and organized File Clerk to join our team. The File Clerk will be responsible for maintaining and organizing physical and digital files, retrieving and delivering files upon request, and ensuring the accuracy and completeness of all records.


  • Sort and file documents, records, and other materials according to established filing systems
  • Retrieve and deliver files upon request, ensuring accuracy and completeness of records
  • Create new files and update existing files as necessary
  • Scan and digitize paper documents for electronic storage
  • Perform routine maintenance on filing systems, including purging and archiving old files
  • Ensure confidentiality and security of all files and records


  • High school diploma or equivalent
  • Prior experience in a file clerk or similar role preferred
  • Strong organizational skills and attention to detail
  • Ability to work independently and prioritize tasks
  • Proficiency in Microsoft Office and other computer programs
  • Excellent communication and interpersonal skills

Physical Demands:

  • Ability to lift and carry up to 25 pounds
  • Ability to stand, walk, and sit for extended periods of time
  • Ability to reach, bend, and stoop

Working Conditions:

  • Office environment with frequent use of computer and other office equipment
  • May require occasional overtime or weekend work
  • May require occasional travel to other office locations

Salary: Salary will be commensurate with experience and qualifications.

Benefits: We offer a comprehensive benefits package, including health insurance, retirement plan, and paid time off.

Frequently Asked Questions about hiring a File Clerk

What is the best way to find and hire a File Clerk near me?
Online job boards are the best place to find qualified File Clerk applicants. Employers posting their File Clerk job on Indeed get about 18 applications from that board on average.
Which job boards should I post on to find File Clerk applicants?
You should post to multiple job boards at once. The most successful job postings for a File Clerk are on Indeed – but on average, employers post to 12 boards at the same time, using tools like Workstream. Publishing to multiple job boards at once helps you get your first applicant in 9 hours on average, which is shorter than the national average for File Clerk positions.
What's the best way to communicate with applicants looking for a File Clerk role?
SMS has 85% open rates which is higher than phone call or Email. Text to hire today!
Is it OK to text File Clerk job applicants?
Hourly paid workers, such as File Clerks are actually more engaged when texting about jobs. We have found that text messages are 132% better than email at getting an applicant's response. Have a look at Workstream, which automates the process of texting and uses a phone number specifically assigned to your job post so you don’t have to use your personal phone.
Can I use a different phone number to engage File Clerk applicants via text message?
Yes, tools such as Workstream provide custom phone numbers that allow employers to engage with applicants through their tool without having to use a personal or business cell phone.

Try out Workstream to hire a File Clerk for
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