Office Manager Job Descriptions

Find Office Manager job description examples you can re-use to hire faster, or use our template to create your own.
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Office Manager Job Description

Office managers are your go-to staff for keeping your office running smoothly and overseeing any administrative support that is needed. This job can be very flexible, with a wide range of duties and responsibilities. Office managers can also handle reception work, copy editing and support, and may also manage paperwork and filing for a specific department. 

Office Manager Job Description Template: 

Our company is looking to hire a qualified office manager to help with the general operation of our office. Your duties will include greeting visitors, answering incoming phone calls, purchasing office supplies, managing office supply inventory, and supervising office staff to ensure maximum productivity. We also ask our office managers to create presentations and produce management-level reports to aid in successful business operations. 

You may be asked to complete other general office tasks as needed. You may also be asked to adapt to changing office conditions and to respond to circumstances in the office as they arise. 

Our ideal candidate should also have experience with Microsoft Office applications including both Word and Excel. We also require a bachelor’s degree. 

Office Manager Responsibilities:

  • Overseeing general office operation
  • Greeting Visitors
  • Answering incoming phone calls 
  • Coordinating appointments and meetings for office staff
  • Managing staff calendars and schedules to avoid double-bookings and conflict
  • Supervising, mentoring, training, and coaching office staff
  • Managing assignment delegation for maximum productivity within the office
  • Scheduling and booking travel including:
    • Booking staff flights
    • Booking hotel rooms
    • Making rental car reservations
  • Keeping an up to date inventory of all office supplies
  • Ordering and organizing office supplies and equipment as needed
  • Producing office reports
  • Composing staff correspondence
  • Drafting new client contracts
  • Creating presentations and management-level reports

Office Manager Requirements

  • Bachelor's degree or equivalent
  • Five years + experience in office administration
  • Office Management Experience preferred
  • Excellent computer skills
  • Microsoft application fluency, especially Word, Excel, Outlook, and PowerPoint

 

Office Manager FAQ:

What Are the Duties of an Office Manager?

The actual duties of an office manager can vary widely from company to company and even office to office. The core duty of an office manager is to ensure that the office operates as efficiently as possible, but the tasks involved can vary quite a bit. They are responsible for overseeing administrative staff members, receiving visitors, managing calendars and staff schedules, and either handling or delegating basic office tasks. 

Can I Customize Your Office Manager Job Posting Sample?

Absolutely! In fact, we encourage you to customize our job listing to better fit the profile and requirements for your job description. That way you are more likely to get the kinds of qualified and experienced candidates you want for your office manager opening. 

Feel free to expand or subtract the current job posting sample in order to tailor your results to the kind of candidate you need. Experience and necessary qualifications are two common areas to edit, but if your office has any special job requirements you should list those requirements as well. 

What Are Other Terms for Office Managers?

There are many different terms that your candidates may use to search for office manager openings. Having these terms as keywords or alternate listings can help you attract more candidates to your job offer. 

Common search terms include:

  • Business Office Manager
  • Administrative Services
  • Administrative Office Manager

What Information Should I Include In My Office Manager Job Posting?

Like any job listing, it’s important to include any unique information about the job requirements or duties. You should also include detailed information about job duties and requirements. For an office manager position, it's a good idea to include more detail than usual to reflect that this can be a very varied and busy job which requires a wide range of expertise and experience. 

Start with a sample template like ours, and then add any additional considerations for your job. Lastly, go through and eliminate redundancy and irrelevant details to get a clean and effective job posting.

Frequently Asked Questions about hiring a Office Manager

What is the best way to find and hire a Office Manager near me?
Online job boards are the best place to find qualified Office Manager applicants. Employers posting their Office Manager job on Indeed get about 15 applications from that board on average.
Which job boards should I post on to find Office Manager applicants?
You should post to multiple job boards at once. The most successful job postings for a Office Manager are on Indeed – but on average, employers post to 15 boards at the same time, using tools like Workstream. Publishing to multiple job boards at once helps you get your first applicant in 9 hours on average, which is shorter than the national average for Office Manager positions.
What's the best way to communicate with applicants looking for a Office Manager role?
SMS has 83% open rates which is higher than phone call or Email. Text to hire today!
Is it OK to text Office Manager job applicants?
Hourly paid workers, such as Office Managers are actually more engaged when texting about jobs. We have found that text messages are 146% better than email at getting an applicant's response. Have a look at Workstream, which automates the process of texting and uses a phone number specifically assigned to your job post so you don’t have to use your personal phone.
Can I use a different phone number to engage Office Manager applicants via text message?
Yes, tools such as Workstream provide custom phone numbers that allow employers to engage with applicants through their tool without having to use a personal or business cell phone.

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We provide templates for everything from job postings to offer letters. Send links to docs and tax forms via text message so new hires sign digital copies.

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