Hire a Purchasing Specialist
Working as a purchasing specialist involves more than buying goods and products. Purchasing specialists are key members of an organization’s purchasing team who make important purchasing decisions. They help ensure that all products, raw materials, and equipment are available for use at all times. They promote the company’s welfare by making sure that all purchases balance quality and value.
In hiring a purchasing specialist, hiring managers create a job description to jumpstart the recruitment process in the right direction. What needs to be included in the job description? Since the goal of a job description is to attract candidates, hiring managers not only write about the position’s responsibilities and requirements. They also include useful information to further entice candidates to apply. Information about the work environment, work culture, values, and even benefits for purchasing specialists is a great addition to a job description. Do not be afraid to get creative with it. It will help your job listing stand out.
Responsibilities of a Purchasing Specialist
Perhaps the most recognizable and obvious responsibility of purchasing specialists is buying goods and supplies that the company needs. To do this, purchasing specialists study and identify the purchasing needs, systems, and practices of the company. Together with the purchasing manager, specialists help develop and implement purchasing systems and practices.
To fulfill each purchase order, purchasing specialists research and study the market for the best suppliers and vendors. The decision to liaise with vendors does not rest solely on product prices. They must also consider other important factors like quality, timely delivery, and best practices. Part of their responsibilities is to compare quotes, prepare proposals, purchase orders, and review purchase terms and conditions.
Purchasing specialists make sure that all products are up to job specs, quality, and standards. Because each purchase process or transaction has its challenges, Purchasing Specialists need to be good negotiators and manage issues respectfully, without delaying the process.
Furthermore, purchasing specialists follow company policies, guidelines, and regulatory standards at all times. They also prepare and maintain procurement records after each invoice, agreement, or transaction. Lastly, purchasing specialists keep themselves updated with industry trends, market niche, and suppliers for reference.
Skills and Qualifications of a Purchasing Specialist
To apply as a purchasing specialist, most employers prefer candidates who have an associate’s degree or bachelor’s degree in supply chain management, business administration, or a similar field. Similarly, previous work experience in the same role is advantageous. Proficiency in computer systems, purchasing software, and CRM or client relationship management software is a definite plus.
Purchasing specialists speak with various vendors and suppliers every day. As such, candidates need to have the necessary listening, communication, and interpersonal skills. Following verbal and written instructions well is likewise helpful. To excel as a purchasing specialist, strong time management, analytical, negotiating, and organizational skills are needed as there can be several purchase negotiations in progress at the same time. Lastly, candidates must work well independently and collaborate with other team members to achieve common goals.