Mail Clerk Job Descriptions

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Mail Clerk Job Description Template

Job Title: Mail Clerk

Job Summary: The Mail Clerk is responsible for receiving, sorting, and distributing incoming and outgoing mail and packages. They must ensure that all mail is delivered to the correct recipients in a timely and efficient manner.

Key Responsibilities:

  • Receive and sort incoming mail and packages
  • Prepare outgoing mail and packages for delivery
  • Distribute mail and packages to the correct recipients
  • Ensure that all mail is delivered in a timely and efficient manner
  • Maintain accurate records of all incoming and outgoing mail and packages
  • Assist with other administrative tasks as needed


  • High school diploma or equivalent
  • Prior experience in a mailroom or similar role preferred
  • Strong organizational and time management skills
  • Ability to work independently and as part of a team
  • Excellent communication and interpersonal skills
  • Basic computer skills

Physical Requirements:

  • Ability to lift and move packages up to 50 pounds
  • Ability to stand, walk, and bend for extended periods of time
  • Ability to operate mailroom equipment, such as postage meters and mail sorters

Working Conditions: The Mail Clerk will work in a mailroom environment and may be exposed to dust, noise, and other hazards associated with a mailroom setting. They may also be required to work evenings, weekends, and holidays as needed.

Frequently Asked Questions about hiring a Mail Clerk

What is the best way to find and hire a Mail Clerk near me?
Online job boards are the best place to find qualified Mail Clerk applicants. Employers posting their Mail Clerk job on Indeed get about 11 applications from that board on average.
Which job boards should I post on to find Mail Clerk applicants?
You should post to multiple job boards at once. The most successful job postings for a Mail Clerk are on Indeed – but on average, employers post to 11 boards at the same time, using tools like Workstream. Publishing to multiple job boards at once helps you get your first applicant in 17 hours on average, which is shorter than the national average for Mail Clerk positions.
What's the best way to communicate with applicants looking for a Mail Clerk role?
SMS has 80% open rates which is higher than phone call or Email. Text to hire today!
Is it OK to text Mail Clerk job applicants?
Hourly paid workers, such as Mail Clerks are actually more engaged when texting about jobs. We have found that text messages are 129% better than email at getting an applicant's response. Have a look at Workstream, which automates the process of texting and uses a phone number specifically assigned to your job post so you don’t have to use your personal phone.
Can I use a different phone number to engage Mail Clerk applicants via text message?
Yes, tools such as Workstream provide custom phone numbers that allow employers to engage with applicants through their tool without having to use a personal or business cell phone.

Try out Workstream to hire a Mail Clerk for
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