Mail Processing Clerk Job Descriptions

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Mail Processing Clerk Job Description Template

Job Title: Mail Processing Clerk

Job Summary: The Mail Processing Clerk will be responsible for sorting and distributing incoming and outgoing mail, as well as performing various clerical duties related to mail processing. The ideal candidate will have excellent organizational skills, attention to detail, and the ability to work in a fast-paced environment.

Key Responsibilities:

  • Sort and distribute incoming and outgoing mail
  • Operate mail processing equipment, such as postage meters and sorting machines
  • Prepare and process bulk mailings
  • Ensure accuracy and completeness of all mailings
  • Perform data entry and maintain accurate records of mail processing activities
  • Assist with other clerical duties as needed


  • High school diploma or equivalent
  • Prior experience in mail processing or a related field preferred
  • Ability to operate mail processing equipment
  • Excellent organizational skills and attention to detail
  • Strong communication and interpersonal skills
  • Ability to work independently and as part of a team
  • Basic computer skills, including data entry and record keeping

Physical Requirements:

  • Ability to stand, walk, and lift up to 50 pounds
  • Ability to bend, stoop, and reach
  • Ability to work in a fast-paced environment

Working Conditions: The Mail Processing Clerk will work in a mail processing facility or office environment. The position may require working evenings, weekends, or holidays as needed.

Salary: The salary for this position will be commensurate with experience and qualifications.

Benefits: The Mail Processing Clerk will be eligible for company benefits, including health insurance, paid time off, and retirement savings plans.

Frequently Asked Questions about hiring a Mail Processing Clerk

What is the best way to find and hire a Mail Processing Clerk near me?
Online job boards are the best place to find qualified Mail Processing Clerk applicants. Employers posting their Mail Processing Clerk job on Indeed get about 19 applications from that board on average.
Which job boards should I post on to find Mail Processing Clerk applicants?
You should post to multiple job boards at once. The most successful job postings for a Mail Processing Clerk are on Indeed – but on average, employers post to 14 boards at the same time, using tools like Workstream. Publishing to multiple job boards at once helps you get your first applicant in 9 hours on average, which is shorter than the national average for Mail Processing Clerk positions.
What's the best way to communicate with applicants looking for a Mail Processing Clerk role?
SMS has 90% open rates which is higher than phone call or Email. Text to hire today!
Is it OK to text Mail Processing Clerk job applicants?
Hourly paid workers, such as Mail Processing Clerks are actually more engaged when texting about jobs. We have found that text messages are 142% better than email at getting an applicant's response. Have a look at Workstream, which automates the process of texting and uses a phone number specifically assigned to your job post so you don’t have to use your personal phone.
Can I use a different phone number to engage Mail Processing Clerk applicants via text message?
Yes, tools such as Workstream provide custom phone numbers that allow employers to engage with applicants through their tool without having to use a personal or business cell phone.

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